Oregon Department of Consumer and Business Services, Building Codes Division
Check List for Operating Plan and Documentation
An “operating plan” is the municipality’s strategy for carrying out the goals and objectives of its electrical inspection program. “Strategy” means what, how, and when it will be done. The operating plan for a municipality assuming the electrical program from another municipality shall include:
Strategies and written agreements, where relevant, for handling the transition from the losing municipality to applicant, including arrangements made for:
Open permits and inspections ongoing as of July 1;
Enforcement actions pending on July 1;
Being fully operational on July 1, including staffing and training of permit and other personnel;
Informing contractors and others of the changeover of inspecting jurisdictions, jurisdictional boundaries and requirements covering permits and procedures, inspection procedures, temporary permit procedures, plan review requirements, and fees; and
If the matter was resolved by the applicant and losing jurisdiction, or with the jurisdiction and the inspector, provide a copy of the agreement and a statement by applicant’s municipal counsel that all employee rights under ORS 236.605 (Definitions for ORS 236.605 to 236.640) were preserved;
When will certified electrical inspectors be hired, how will applicant be operational by July 1, and how will inspectors be used to carry out the program;
Where more than one inspection office is involved, how will inspectors be deployed;
If the electrical program is offered jointly with another municipality or parts of another municipality, the agreement between municipalities, which ordinances will apply in the different areas, what offices and staff assignments will be made and what boundaries are involved; and
If electrical services will be provided by a contractor, the operating plan to be followed including inspection, coverage of prolonged absences and administration and an agreement by the contractor to be bound by the Electrical Delegation Rules.
Code interpretations. How will code interpretations be provided and when will electrical inspectors be available to provide them. This should cover each office;
Conflict resolution. How will conflicts in electrical code interpretations between inspectors, or inspectors and the public, be resolved at the local level, what rights of appeal will the public be advised of, and how will conflicts of interest involving staff be resolved;
Plan review. Will plan review be required and if so, which installations require plan review;
Turn-around time. What will be the response time to inspection requests, what correction notices will be used, when will reinspection be required, and how and where will permit and inspection records be kept. If a contractor is used, will contractor records be made available at the municipality’s offices in the event of a review of electrical operations. Attach related forms to be used;
Enforcement. How and when will license checks and permit and code compliance be monitored, who will be involved and how will corrections be enforced. If the electrical inspector is not full time with the municipality, who will do license checks and other enforcement during the inspector’s absence;
Use of labels. What labels will be used and what internal procedures will be followed for minor installation labels and bulk labels if the municipality uses bulk labels;
Temporary permits. What temporary permit procedures are adopted by the municipality to deal with OAR 918, division 309 or for days during a regular workweek when the municipality is not open for permit sales;
Forms and records. What electrical permit application, appeal, and other forms will be used and where will formal permit and inspection records be kept. Attach forms;
Accounting. How will electrical revenues, direct and indirect including interest earned, be segregated from other revenues and accounted for; how will payments from and charges to that account be accounted for; and if there are electrical surpluses, will these be carried over for the electrical program between fiscal years. How will overhead, including all administrative costs, be allocated;
Projections. What is applicant’s projection for electrical income and expenses for the fiscal period for which the application is filed and what assumptions, such as growth or increased inspections, are relied on. What are the projections for following periods if losses are projected for the first period. If losses are projected, how these will be funded. If a contractor is used, show projections for the municipality and the contractor.
Contingency plan. A plan for “back-up” inspection services.