OAR 918-308-0040
Check List for Operating Plan and Documentation


An “operating plan” is the municipality’s strategy for carrying out the goals and objectives of its electrical inspection program. “Strategy” means what, how, and when it will be done. The operating plan for a municipality assuming the electrical program from another municipality shall include:

(1)

Strategies and written agreements, where relevant, for handling the transition from the losing municipality to applicant, including arrangements made for:

(a)

Open permits and inspections ongoing as of July 1;

(b)

Enforcement actions pending on July 1;

(c)

Being fully operational on July 1, including staffing and training of permit and other personnel;

(d)

Informing contractors and others of the changeover of inspecting jurisdictions, jurisdictional boundaries and requirements covering permits and procedures, inspection procedures, temporary permit procedures, plan review requirements, and fees; and

(e)

Employees presently providing the electrical inspection services in the area covered by the application and how applicant will deal with ORS 236.605 (Definitions for ORS 236.605 to 236.640):

(A)

If the matter was resolved by the applicant and losing jurisdiction, or with the jurisdiction and the inspector, provide a copy of the agreement and a statement by applicant’s municipal counsel that all employee rights under ORS 236.605 (Definitions for ORS 236.605 to 236.640) were preserved;

(B)

Any assertion that ORS 236.605 (Definitions for ORS 236.605 to 236.640) is not applicable to the transaction must be from applicant’s municipal counsel.

(2)

Strategies for electrical operations including:

(a)

Inspectors and inspections:

(A)

When will certified electrical inspectors be hired, how will applicant be operational by July 1, and how will inspectors be used to carry out the program;

(B)

Where more than one inspection office is involved, how will inspectors be deployed;

(C)

If the electrical program is offered jointly with another municipality or parts of another municipality, the agreement between municipalities, which ordinances will apply in the different areas, what offices and staff assignments will be made and what boundaries are involved; and

(D)

If electrical services will be provided by a contractor, the operating plan to be followed including inspection, coverage of prolonged absences and administration and an agreement by the contractor to be bound by the Electrical Delegation Rules.

(b)

Code interpretations. How will code interpretations be provided and when will electrical inspectors be available to provide them. This should cover each office;

(c)

Conflict resolution. How will conflicts in electrical code interpretations between inspectors, or inspectors and the public, be resolved at the local level, what rights of appeal will the public be advised of, and how will conflicts of interest involving staff be resolved;

(d)

Plan review. Will plan review be required and if so, which installations require plan review;

(e)

Turn-around time. What will be the response time to inspection requests, what correction notices will be used, when will reinspection be required, and how and where will permit and inspection records be kept. If a contractor is used, will contractor records be made available at the municipality’s offices in the event of a review of electrical operations. Attach related forms to be used;

(f)

Enforcement. How and when will license checks and permit and code compliance be monitored, who will be involved and how will corrections be enforced. If the electrical inspector is not full time with the municipality, who will do license checks and other enforcement during the inspector’s absence;

(g)

Use of labels. What labels will be used and what internal procedures will be followed for minor installation labels and bulk labels if the municipality uses bulk labels;

(h)

Temporary permits. What temporary permit procedures are adopted by the municipality to deal with OAR 918, division 309 or for days during a regular workweek when the municipality is not open for permit sales;

(i)

Forms and records. What electrical permit application, appeal, and other forms will be used and where will formal permit and inspection records be kept. Attach forms;

(j)

Accounting. How will electrical revenues, direct and indirect including interest earned, be segregated from other revenues and accounted for; how will payments from and charges to that account be accounted for; and if there are electrical surpluses, will these be carried over for the electrical program between fiscal years. How will overhead, including all administrative costs, be allocated;

(k)

Projections. What is applicant’s projection for electrical income and expenses for the fiscal period for which the application is filed and what assumptions, such as growth or increased inspections, are relied on. What are the projections for following periods if losses are projected for the first period. If losses are projected, how these will be funded. If a contractor is used, show projections for the municipality and the contractor.

(l)

Contingency plan. A plan for “back-up” inspection services.

Source: Rule 918-308-0040 — Check List for Operating Plan and Documentation, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=918-308-0040.

918–308–0000
Electrical Delegation Rules
918–308–0010
Standards for Delegation
918–308–0020
Check List for Application for Delegation of Electrical Program
918–308–0030
Check List for Proposed Ordinance
918–308–0040
Check List for Operating Plan and Documentation
918–308–0050
Effect of Delegation on Losing Municipality
918–308–0060
Delegation Review and Approval Process
918–308–0070
Filing of Municipal Ordinance and Review of Operations
918–308–0080
Updating by Existing Municipalities
918–308–0090
Employment of Electrical Specialty Code Electrical Inspector
918–308–0100
Public Contact Procedure
918–308–0110
Code Interpretation Dispute Resolution
918–308–0120
Permit Sales Office
918–308–0130
Electrical Permits
918–308–0140
Internal Operations
918–308–0150
Plan for Inspection Operations
918–308–0160
Plan for Compliance
918–308–0170
Accounting Plan
918–308–0180
Formation of Municipal Program
918–308–0190
Review and Update of Plans and Ordinances
918–308–0200
Amendment of Plans by All Municipalities with Electrical Programs
918–308–0210
Automatic Renewal
918–308–0300
Review of Municipality Program
918–308–0310
Notice of Review
918–308–0320
Initial Interview
918–308–0330
Review of Records
918–308–0340
Inspection Review
918–308–0350
Inspector Performance Ratings
918–308–0360
Program Inspection Rating
918–308–0370
Exit Interview
918–308–0380
Program Report
918–308–0400
Deficiency Citation
918–308–0410
Appeal of Deficiency Citations
918–308–0420
Notice of Program Revocation
918–308–0430
Appeal of Program Revocation
Last Updated

Jun. 8, 2021

Rule 918-308-0040’s source at or​.us