OAR 137-047-0300
Public Notice of Solicitation Documents

(1)

Notice of Solicitation Documents; Fee. A Contracting Agency shall provide public notice of every Solicitation Document in accordance with section (2) of this rule. The Contracting Agency may give additional notice using any method it determines appropriate to foster and promote competition, including:

(a)

Mailing notice of the availability of the Solicitation Document to Persons that have expressed an interest in the Contracting Agency’s Procurements;

(b)

Placing notice on the Contracting Agency’s Electronic Procurement System; or

(c)

Placing notice on the Contracting Agency’s Internet World Wide Web site.

(2)

Advertising. A Contracting Agency shall advertise every notice of a Solicitation Document as follows:

(a)

The Contracting Agency shall publish the advertisement for Offers in accordance with the requirements of ORS 279B.055 (Competitive sealed bidding)(4) and 279B.060 (Competitive sealed proposals)(5); or

(b)

A Contracting Agency may publish the advertisement for Offers on the Contracting Agency’s Electronic Procurement System instead of publishing notice in a newspaper of general circulation as required by ORS 279B.055 (Competitive sealed bidding)(4)(b) if, by rule or order, the Contracting Agency’s Contract Review Authority has authorized the Contracting Agency to publish notice of Solicitation Documents on the Contracting Agency’s Electronic Procurement System.

(3)

Content of Advertisement. All advertisements for Offers shall set forth:

(a)

Where, when, how, and for how long the Solicitation Document may be obtained;

(b)

A general description of the Goods or Services to be acquired;

(c)

The interval between the first date of notice of the Solicitation Document given in accordance with section (2)(a) or (b) above and Closing, which shall not be less than fourteen (14) Days for an Invitation to Bid and thirty (30) Days for a Request for Proposals, unless the Contracting Agency determines that a shorter interval is in the public’s interest, and that a shorter interval will not substantially affect competition. However, in no event shall the interval between the first date of notice of the Solicitation Document given in accordance with section (2)(a) or (b) above and Closing be less than seven (7) Days as set forth in ORS 279B.055 (Competitive sealed bidding)(4)(f). The Contracting Agency shall document the specific reasons for the shorter public notice period in the Procurement file;

(d)

The date that Persons must file applications for prequalification if prequalification is a requirement and the class of Goods or Services is one for which Persons must be prequalified;

(e)

The office where Contract terms, conditions and Specifications may be reviewed;

(f)

The name, title and address of the individual authorized by the Contracting Agency to receive Offers;

(g)

The scheduled Opening; and

(h)

Any other information the Contracting Agency deems appropriate.

(4)

Posting Advertisement for Offers. The Contracting Agency shall post a copy of each advertisement for Offers at the principal business office of the Contracting Agency. An Offeror may obtain a copy of the advertisement for Offers upon request.

(5)

Fees. The Contracting Agency may charge a fee or require a deposit for the Solicitation Document.

(6)

Notice of Addenda. The Contracting Agency shall provide potential Offerors notice of any Addenda to a Solicitation Document in accordance with OAR 137-047-0430 (Addenda to Solicitation Document).

Source: Rule 137-047-0300 — Public Notice of Solicitation Documents, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=137-047-0300.

137‑047‑0000
Application 137‑047‑0100
Definitions 137‑047‑0250
Source Selection 137‑047‑0255
Competitive Sealed Bidding 137‑047‑0257
Multistep Sealed Bidding 137‑047‑0260
Competitive Sealed Proposals 137‑047‑0261
Multi-tiered and Multistep Proposals 137‑047‑0265
Small Procurements 137‑047‑0270
Intermediate Procurements 137‑047‑0275
Sole-source Procurements 137‑047‑0280
Emergency Procurements 137‑047‑0285
Special Procurements 137‑047‑0290
Cooperative Procurements 137‑047‑0300
Public Notice of Solicitation Documents 137‑047‑0310
Bids or Proposals are Offers 137‑047‑0320
Facsimile Bids and Proposals 137‑047‑0330
Electronic Procurement 137‑047‑0400
Offer Preparation 137‑047‑0410
Offer Submission 137‑047‑0420
Pre-Offer Conferences 137‑047‑0430
Addenda to Solicitation Document 137‑047‑0440
Pre-Closing Modification or Withdrawal of Offers 137‑047‑0450
Receipt, Opening, and Recording of Offers 137‑047‑0460
Late Offers, Late Withdrawals and Late Modifications 137‑047‑0470
Mistakes 137‑047‑0480
Time for Agency Acceptance 137‑047‑0490
Extension of Time for Acceptance of Offer 137‑047‑0500
Responsibility of Bidders and Proposers 137‑047‑0525
Qualified Products Lists 137‑047‑0550
Prequalification of Prospective Offerors 137‑047‑0560
Personal Services Contract to Provide Specifications — State Agency Disqualification as Bidder or Proposer 137‑047‑0575
Debarment of Prospective Offerors 137‑047‑0600
Offer Evaluation and Award 137‑047‑0610
Notice of Intent to Award 137‑047‑0620
Documentation of Award 137‑047‑0630
Availability of Award Decisions 137‑047‑0640
Rejection of an Offer 137‑047‑0650
Rejection of All Offers 137‑047‑0660
Cancellation of Procurement or Solicitation 137‑047‑0670
Disposition of Offers if Procurement or Solicitation Canceled 137‑047‑0700
Protests and Judicial Review of Special Procurements 137‑047‑0710
Protests and Judicial Review of Sole-Source Procurements 137‑047‑0720
Protests and Judicial Review of Multi-Tiered and Multistep Solicitations 137‑047‑0730
Protests and Judicial Review of Solicitations 137‑047‑0740
Protests and Judicial Review of Contract Award 137‑047‑0745
Protests and Judicial Review of Qualified Products List Decisions 137‑047‑0750
Judicial Review of Other Violations 137‑047‑0760
Review of Prequalification and Debarment Decisions 137‑047‑0800
Amendments to Contracts and Price Agreements 137‑047‑0810
Termination of Price Agreements
Last Updated

Jun. 8, 2021

Rule 137-047-0300’s source at or​.us