Oregon Secretary of State, Corporation Division

Rule Rule 160-040-0402
Data Entry of Names


A filing should designate whether a name is a name of an individual or an organization. Filers should be aware that the inclusion of names in an incorrect field or failures to transmit names accurately to the filing office may cause filings to be ineffective.

(1)

Organization names. Organization names are entered into the UCC information management system exactly as set forth in the UCC record, even if it appears that multiple names are set forth in the record or if it appears that the name of an individual has been included in the field designated for an organization name.

(2)

Individual names. On a form that designates separate fields for surname, first personal name, additional name(s)/initial(s) and any suffix, the filing officer enters the names into the surname, first personal name, additional name(s)/initial(s) and suffix fields in the UCC information management system exactly as set forth on the form.

(3)

If a UCC record is tendered that provides characters not permitted under rule 0101(6), and the filing office nevertheless accepts the form for filing, the filing office will substitute in its UCC information management system, for each such character, the character of the English alphabet A–Z, and symbols found on a standard QWERTY keyboard, that is its closest visual counterpart.
Example: an “ê” will be entered as an “e”. A “¿” will be entered as a “?”. “©” would not be entered at all and the filing will be rejected.
Source

Last accessed
Jun. 8, 2021