OAR 160-100-0140
Notification of Secretary of State of the Use of Electronic Notarization

(1)

A notary public who wishes to perform notarial acts with respect to electronic records shall file the following information using the prescribed form with the Secretary of State before such notarization:

(a)

Commission name;

(b)

Commission number;

(c)

Public records address;

(d)

Email address;

(e)

Name of electronic notarization technology vendor;

(f)

Contact information for electronic notarization vendor;

(g)

Website for electronic notarization vendor;

(h)

A statement under penalty of perjury that the method of electronic notarization meets the July 13, 2011, National Electronic Notarization Standards adopted by the National Association of Secretaries of State. For the purposes of this statement, the notary may rely on an electronic notarization vendor’s declaration that the technology does meet these standards; and

(i)

An exemplar of a notarized record that includes the notary’s official stamp, the electronic notarial signature, and the electronic notarial certificate. The exemplar shall be a generic sample and not an actual notarized private record.

(2)

The example provided in section (1) of this rule must be an electronic file submitted in a PDF format.

(3)

In addition to any other technologies used in attaching the electronic notarial signature, the signature must include a graphic reproduction of the notary’s handwritten signature on file with the Secretary of State.

(4)

In addition to any other technologies and information the notary’s official stamp, as evidenced by an official Certificate of Authorization issued by the Secretary of State, shall be logically associated with the notarial certificate and underlying record.

(5)

The notice under this rule shall be emailed to the Secretary of State using the form provided to the notary public.

(6)

Once information is received and approved by the Secretary of State, a confirmation will be sent to the notary to verify approval.

Source: Rule 160-100-0140 — Notification of Secretary of State of the Use of Electronic Notarization, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=160-100-0140 (accessed May 26, 2025).

160–100–0000
Definitions 160–100–0010
Date of Mailing 160–100–0020
Name of Notary Public 160–100–0030
Signature of Notary Public 160–100–0040
Administrative Services Fees 160–100–0100
Description of Imprint of Official Stamp 160–100–0110
Use of Official Stamp 160–100–0120
Description of Official Stamping Device 160–100–0125
Certificate of Authorization 160–100–0130
Use of an Embosser 160–100–0140
Notification of Secretary of State of the Use of Electronic Notarization 160–100–0146
Notification of Secretary of State of the Use of Remote Online Notarization 160–100–0150
Certificate of Authorization 160–100–0160
Notification of Secretary of State That Stamping Device is Unavailable 160–100–0170
Notification of Secretary of State of Change in Information 160–100–0200
Form and Content of Notarial Journal 160–100–0210
Form and Content of an Electronic Notarial Journal 160–100–0215
Storage of Electronic Notarial Journal 160–100–0220
Notification of Secretary of State of Lost or Stolen Journal 160–100–0230
Additional Notarial Acts That May Be Recorded in Notarial Journal 160–100–0240
Information Required to Be Recorded in Record of Protests 160–100–0301
Disposition of Notarial Records Upon Suspension of Commission 160–100–0310
Disposition of Notarial Records Upon Termination of Commission Due to Resignation 160–100–0320
Disposition of Notarial Records Upon Termination of Commission Due to Expiration 160–100–0330
Disposition of Notarial Records Upon Termination of Commission Due to Revocation 160–100–0340
Disposition of Notarial Records Upon Termination of Commission Due to Death or Incompetency 160–100–0350
Record of Protests of Commercial Paper 160–100–0360
Notary Public’s Responsibilities When Agreement Has Been Entered Into with Employer 160–100–0400
Maximum Amount of Notary Fees Permitted to be Charged 160–100–0410
Displaying List of Notary Fees 160–100–0420
Filing Statement of Waiver of Notary Fees 160–100–0430
Filing Complaint Against Notary Public 160–100–0500
Notification of Secretary of State of Conviction 160–100–0510
Conviction of a Lesser Offense Incompatible with the Duties of a Notary Public 160–100–0600
Refusal to Issue, Revocation, Suspension, Civil Penalties and Official Warning 160–100–0610
Conduct Which Constitutes Official Misconduct 160–100–0620
Appeal Process 160–100–0700
Satisfactory Evidence 160–100–0805
Credential Analysis and Authentication for Remote Online Notarization 160–100–0855
General Technology Requirements for Remote Online Notarization 160–100–1000
Definitions 160–100–1010
Provider Certificate of Approval 160–100–1020
Lesson Plan 160–100–1030
Deficient Application or Lesson Plan 160–100–1040
Notification of Changes of Approved Provider Information 160–100–1050
Lesson Plan Revisions 160–100–1060
Certificate of Education 160–100–1070
List of Attendees 160–100–1080
Secretary of State Attending Approved Course of Study 160–100–1090
Duty to Respond to a Written Request from the Secretary of State 160–100–1100
Cancellation or Delay of Scheduled Approved Course of Study 160–100–1105
Complaints Against an Approved Provider 160–100–1110
List of Approved Providers 160–100–1120
Renewal of a Certificate of Approval 160–100–1130
Grounds for Termination of a Certificate of Approval 160–100–1140
Termination of Certificate of Approval 160–100–1150
Cancellation of Certificate of Approval

May 26, 2025

Rule 160-100-0140's source at or​.us