OAR 160-100-0200
Form and Content of Notarial Journal

A paper notarial journal of a notary public may be in any form that meets the physical requirements set out in this rule and the entry requirements set out in section 18(3), chapter 219, Oregon Laws 2013:

(1)

The cover and pages inside the cover shall be bound together by any binding method that is designed to prevent the insertion or removal of the cover or a page;

(2)

Each page shall be consecutively numbered from the beginning to the end of the journal. If a journal provides two pages on which to record the required information about the same notarial act, then both pages may be numbered with the same number or each page may be numbered with a different number. A page number shall be preprinted;

(3)

Each line(or entry if the journal is designed with numbered entry blocks) shall be consecutively numbered from the beginning to the end of the page. If a line extends across two pages, the line shall be numbered with the same number on both pages. A line or entry number shall be preprinted;

(4)

A notarial journal of a notary public shall contain on the inside of the front cover or on the first page the following information in any order:

(a)

The name of the notary public;

(b)

The notary public’s commission number;

(c)

The notary public’s commission expiration date;

(d)

The notary public’s residence or business street or mailing address;

(e)

The earliest date the journal may be destroyed, which shall be ten years after the date of the last act chronicled in the journal;

(f)

One of the following statements:

(A)

That, in the event of the decease of this notary public, the journal shall be delivered or mailed to the Secretary of State; or

(B)

That, in the event the notary public has entered into a written agreement with his/her employer pursuant to OAR 160-100-0360 (Notary Public’s Responsibilities When Agreement Has Been Entered Into with Employer), the date such written agreement was entered into, the name and address of the employer and instructions that the journal shall be delivered or mailed to the employer in the event of the decease of the notary public.

(g)

The meaning of any not commonly abbreviated word or symbol used in recording a notarial act in the notarial journal;

(h)

The signature of the notary public;

(i)

At the respective time of entry, the dates of the first and last notarial acts recorded in the notarial journal.
EXAMPLE: First entry on July 6, 2009, last entry on January 7, 2013.

(5)

If a notary public’s name, commission number, commission expiration date, or address that is written in the notarial journal changes before the notary public ceases to use the notarial journal, the notary public shall draw a single line through the old information and write the new information to the side of the old information.

Source: Rule 160-100-0200 — Form and Content of Notarial Journal, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=160-100-0200.

160–100–0000
Definitions 160–100–0010
Date of Mailing 160–100–0020
Name of Notary Public 160–100–0030
Signature of Notary Public 160–100–0040
Administrative Services Fees 160–100–0100
Description of Imprint of Official Stamp 160–100–0110
Use of Official Stamp 160–100–0120
Description of Official Stamping Device 160–100–0125
Certificate of Authorization 160–100–0130
Use of an Embosser 160–100–0140
Notification of Secretary of State of the Use of Electronic Notarization 160–100–0146
Notification of Secretary of State of the Use of Remote Online Notarization 160–100–0150
Certificate of Authorization 160–100–0160
Notification of Secretary of State That Stamping Device is Unavailable 160–100–0170
Notification of Secretary of State of Change in Information 160–100–0200
Form and Content of Notarial Journal 160–100–0210
Form and Content of an Electronic Notarial Journal 160–100–0215
Storage of Electronic Notarial Journal 160–100–0220
Notification of Secretary of State of Lost or Stolen Journal 160–100–0230
Additional Notarial Acts That May Be Recorded in Notarial Journal 160–100–0240
Information Required to Be Recorded in Record of Protests 160–100–0301
Disposition of Notarial Records Upon Suspension of Commission 160–100–0310
Disposition of Notarial Records Upon Termination of Commission Due to Resignation 160–100–0320
Disposition of Notarial Records Upon Termination of Commission Due to Expiration 160–100–0330
Disposition of Notarial Records Upon Termination of Commission Due to Revocation 160–100–0340
Disposition of Notarial Records Upon Termination of Commission Due to Death or Incompetency 160–100–0350
Record of Protests of Commercial Paper 160–100–0360
Notary Public’s Responsibilities When Agreement Has Been Entered Into with Employer 160–100–0400
Maximum Amount of Notary Fees Permitted to be Charged 160–100–0410
Displaying List of Notary Fees 160–100–0420
Filing Statement of Waiver of Notary Fees 160–100–0430
Filing Complaint Against Notary Public 160–100–0500
Notification of Secretary of State of Conviction 160–100–0510
Conviction of a Lesser Offense Incompatible with the Duties of a Notary Public 160–100–0600
Refusal to Issue, Revocation, Suspension, Civil Penalties and Official Warning 160–100–0610
Conduct Which Constitutes Official Misconduct 160–100–0620
Appeal Process 160–100–0700
Satisfactory Evidence 160–100–0805
Credential Analysis and Authentication for Remote Online Notarization 160–100–0855
General Technology Requirements for Remote Online Notarization 160–100–1000
Definitions 160–100–1010
Provider Certificate of Approval 160–100–1020
Lesson Plan 160–100–1030
Deficient Application or Lesson Plan 160–100–1040
Notification of Changes of Approved Provider Information 160–100–1050
Lesson Plan Revisions 160–100–1060
Certificate of Education 160–100–1070
List of Attendees 160–100–1080
Secretary of State Attending Approved Course of Study 160–100–1090
Duty to Respond to a Written Request from the Secretary of State 160–100–1100
Cancellation or Delay of Scheduled Approved Course of Study 160–100–1105
Complaints Against an Approved Provider 160–100–1110
List of Approved Providers 160–100–1120
Renewal of a Certificate of Approval 160–100–1130
Grounds for Termination of a Certificate of Approval 160–100–1140
Termination of Certificate of Approval 160–100–1150
Cancellation of Certificate of Approval
Last Updated

Jun. 8, 2021

Rule 160-100-0200’s source at or​.us