OAR 160-100-0210
Form and Content of an Electronic Notarial Journal

(1)

A notary may record an electronic notarization in a paper notarial journal, an electronic notarial journal, or both.

(2)

In an electronic notarial journal, the signature of the signer must be:

(a)

Attached to or logically associated with the electronic notarial journal.

(b)

Linked to the data in such a manner that any subsequent alterations to the electronic notarial journal entry are detectable and may invalidate the electronic notarial journal entry.

(3)

Entries from the notarial journal must be available upon demand by the Secretary of State in a PDF format.

(4)

If submission of the notarial journal is required under these rules, the electronic notarial journal must be submitted in a single PDF file.

(5)

Actions completed as part of a remote online notarization act must be recorded in an electronic notary journal, which may be provided by the remote online notarization vendor.
(6) Each entry in any electronic journal shall meet the requirements under ORS 194.300 (Journal).

Source: Rule 160-100-0210 — Form and Content of an Electronic Notarial Journal, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=160-100-0210.

160‑100‑0000
Definitions 160‑100‑0010
Date of Mailing 160‑100‑0020
Name of Notary Public 160‑100‑0030
Signature of Notary Public 160‑100‑0040
Administrative Services Fees 160‑100‑0100
Description of Imprint of Official Stamp 160‑100‑0110
Use of Official Stamp 160‑100‑0120
Description of Official Stamping Device 160‑100‑0125
Certificate of Authorization 160‑100‑0130
Use of an Embosser 160‑100‑0140
Notification of Secretary of State of the Use of Electronic Notarization 160‑100‑0146
Notification of Secretary of State of the Use of Remote Online Notarization 160‑100‑0150
Certificate of Authorization 160‑100‑0160
Notification of Secretary of State That Stamping Device is Unavailable 160‑100‑0170
Notification of Secretary of State of Change in Information 160‑100‑0200
Form and Content of Notarial Journal 160‑100‑0210
Form and Content of an Electronic Notarial Journal 160‑100‑0215
Storage of Electronic Notarial Journal 160‑100‑0220
Notification of Secretary of State of Lost or Stolen Journal 160‑100‑0230
Additional Notarial Acts That May Be Recorded in Notarial Journal 160‑100‑0240
Information Required to Be Recorded in Record of Protests 160‑100‑0301
Disposition of Notarial Records Upon Suspension of Commission 160‑100‑0310
Disposition of Notarial Records Upon Termination of Commission Due to Resignation 160‑100‑0320
Disposition of Notarial Records Upon Termination of Commission Due to Expiration 160‑100‑0330
Disposition of Notarial Records Upon Termination of Commission Due to Revocation 160‑100‑0340
Disposition of Notarial Records Upon Termination of Commission Due to Death or Incompetency 160‑100‑0350
Record of Protests of Commercial Paper 160‑100‑0360
Notary Public’s Responsibilities When Agreement Has Been Entered Into with Employer 160‑100‑0400
Maximum Amount of Notary Fees Permitted to be Charged 160‑100‑0410
Displaying List of Notary Fees 160‑100‑0420
Filing Statement of Waiver of Notary Fees 160‑100‑0430
Filing Complaint Against Notary Public 160‑100‑0500
Notification of Secretary of State of Conviction 160‑100‑0510
Conviction of a Lesser Offense Incompatible with the Duties of a Notary Public 160‑100‑0600
Refusal to Issue, Revocation, Suspension, Civil Penalties and Official Warning 160‑100‑0610
Conduct Which Constitutes Official Misconduct 160‑100‑0620
Appeal Process 160‑100‑0700
Satisfactory Evidence 160‑100‑0805
Credential Analysis and Authentication for Remote Online Notarization 160‑100‑0855
General Technology Requirements for Remote Online Notarization 160‑100‑1000
Definitions 160‑100‑1010
Provider Certificate of Approval 160‑100‑1020
Lesson Plan 160‑100‑1030
Deficient Application or Lesson Plan 160‑100‑1040
Notification of Changes of Approved Provider Information 160‑100‑1050
Lesson Plan Revisions 160‑100‑1060
Certificate of Education 160‑100‑1070
List of Attendees 160‑100‑1080
Secretary of State Attending Approved Course of Study 160‑100‑1090
Duty to Respond to a Written Request from the Secretary of State 160‑100‑1100
Cancellation or Delay of Scheduled Approved Course of Study 160‑100‑1105
Complaints Against an Approved Provider 160‑100‑1110
List of Approved Providers 160‑100‑1120
Renewal of a Certificate of Approval 160‑100‑1130
Grounds for Termination of a Certificate of Approval 160‑100‑1140
Termination of Certificate of Approval 160‑100‑1150
Cancellation of Certificate of Approval
Last Updated

Jun. 8, 2021

Rule 160-100-0210’s source at or​.us