Oregon Department of State Police

Rule Rule 257-010-0015

As used in these rules:


“Criminal Offender Information” means records, including fingerprints and photographs, received, compiled, and disseminated by the Oregon State Police for purposes of identifying criminal offenders and alleged offenders and maintained as to such persons’ records of arrest, the nature and disposition of criminal charges, sentencing, confinement (confinement shall not include the retention by the Oregon State Police of records of transfer of inmates between penal institutions or other correctional facilities), and release, and includes the OSP Computerized Criminal History System.


“Agency Agreement” means a written agreement between OSP and a Criminal Justice or Designated Agency as defined by ORS 181A.010 (Definitions for ORS 181A.010 to 181A.350) authorized to receive criminal offender information, or between OSP and any state, federal, Native American tribe or private agency specifically granted authority by statute to receive Oregon criminal offender information, specifying the terms and conditions of accessing and receiving Oregon CCH Information.


“Computerized Criminal History (CCH) System” means the administration and maintenance of on-line computer files of significant criminal offender information.


“OSP” means the Oregon State Police and includes the Identification Services Section (ISS) and the Law Enforcement Data System (LEDS).


“Oregon CCH System” means the Oregon Computerized Criminal History System.


“Federal Criminal Offender Information System” means the national computerized criminal history system maintained and operated by the Federal Bureau of Investigation (FBI) which includes the Interstate Identification Index.


“Criminal Justice Agency” means:


The Governor;


Courts of Criminal Jurisdiction;


The Attorney General;


District Attorneys, City Attorneys with criminal prosecutive functions and public defender organizations established under ORS Chapter 151 (Public Defenders);


Law Enforcement Agencies;


The Department of Corrections;


The State Board of Parole and Post-Prison Supervision;


The Board on Public Safety Standards and Training; and


Any other state or local agency with law enforcement authority designated by order of the Governor.


“Designated Agency” means any state, county or municipal government agency where Oregon criminal offender information is required to implement a federal or state statute, executive order or administrative rule that expressly refers to criminal conduct and contains requirements or exclusions expressly based on such conduct or for agency employment purposes, or licensing purposes, or other demonstrated and legitimate needs when designated by order of the Governor.


“Regional Information Sharing System (RISS)” means an interjurisdictional intelligence system, in whatever form, designed pursuant to 42 USC § 3796(h) and 23 CFR Part 23 to identify, target, and remove criminal conspiracies and activities and terrorist conspiracies and activities that occur across law enforcement and state jurisdictional boundaries.


“State Control Terminal” means the agency within each state which is responsible for the state’s computer link with the National Crime Information Center and National Law Enforcement Telecommunications System, Inc., and which is responsible for ensuring that NCIC and NLETS system security and operational policies and procedures are carried out within the state.


“Law Enforcement Agency” means county sheriffs, municipal police departments, state police, other police officers of this and other states, and law enforcement agencies of the federal government.


“Administration of Criminal Justice” means performance of any of the following activities: Detection, apprehension, detention, pretrial release, post-trial release, prosecution, adjudication, correctional supervision, or rehabilitation of accused persons or criminal offenders. The administration of criminal justice shall include criminal identification activities and the collection, storage, and dissemination of criminal history record information. Criminal justice employment investigations are included, as is the licensing of or issuing of a permit for a weapon or explosive when required to be performed by a Criminal Justice Agency, pursuant to a federal, state or local law.


“Firearm Instant Check System” means information received from Oregon Gun Dealers as defined in 18 U.S.C. § 921, concerning the selling, leasing or otherwise transferring a firearm and compiled by the Oregon State Police under authority of ORS 166.412 (Definitions) for purposes of determining if the person purchasing the firearm is disqualified from purchasing a firearm under Oregon or Federal Law and if the firearm being purchased is stolen.


“Authorized agency” means the Department of State Police or other governmental agency designated by the state to report, receive or disseminate criminal offender information.


“Qualified entity” means a business or organization that:


Provides care or placement services, or licenses or certifies others to provide care or placement services, for children, elderly persons or dependent persons;


Is not governed by a state regulatory or licensing agency; and


Has been determined by an authorized agency to meet the criteria established by the authorized agency by rule under subsection (9) ORS 181A.190 (Criminal records check).


“Subject individual” means a person who is employed or seeks to be employed by a qualified entity or who is providing services or seeks to provide services to a qualified entity on a contractual or voluntary basis.


“Organization” means a qualified entity that:


Is exempt from taxation under section 501(c) of the Internal Revenue Code, as amended and in effect on January 1, 2002; and


Provides mentoring programs or tutoring programs.


“Tutoring program” means a program that provides a committed, sustained, one-to-one relationship between a volunteer and a youth, dependent person or elderly person. A sustained relationship typically lasts nine months or longer.


“Youth” means a person who has not attained 18 years of age.


“Dependent person” means a person who, because of physical or mental disability, or medical disability due to alcohol or drug dependence, needs mentoring or tutoring programs.


“Elderly person” means a person 65 years of age or older.

Last accessed
Jun. 8, 2021