(1)The provider shall maintain a written job description for each staff position that specifies the position’s qualifications and job duties:
(a)A direct care staff person shall be at least 18 years of age, be capable of implementing the setting’s emergency procedures and disaster plan, and be capable of performing other duties of the job as described in the job description;
(b)All program staff having contact with an individual must have a documented approved criminal record clearance in accordance with OAR 943-007-0001 (Background Checks) through 943-007-0501 (Contesting a Final Fitness Determination). The provider must maintain documentation of approved criminal records clearance for each applicable staff person;
(c)Program staff who will have contact with individual’s must be tested for tuberculosis within two weeks of first employment; additional testing shall take place as deemed necessary; and the employment of program staff who test positive for tuberculosis shall be restricted if necessary; and
(d)All program staff shall meet other qualifications when required by a contract or financing arrangement approved by the Division.
(2)Personnel policies shall be made available to all program staff and shall describe hiring, leave, promotion, and disciplinary practices.
(3)The program administrator shall provide or arrange a minimum of 16 hours pre-service orientation and eight hours in-service training annually for each program staff including:
(a)Pre-service training for direct care staff shall include but not limited to a comprehensive tour of the setting; a review of emergency procedures developed in accordance with OAR 309-035-0145 (Safety); a review of setting house rules, policies, and procedures; background on mental and emotional disorders; an overview of individual rights; medication management procedures; food service arrangements; a summary of each individual’s assessment and residential service plan; and other information relevant to the job description and scheduled shifts; and
(b)In-service training shall be provided on topics relevant to improving the care and treatment of individuals in the program and meeting the requirements in these administrative rules. In-service training topics include, but are not limited to, implementing the residential service plan, behavior management, daily living skills development, nutrition, first aid, understanding mental illness, sanitary food handling, individual rights, identifying health care needs, and psychotropic medications.
(4)The provider and program administrator shall ensure that an adequate number of program and direct care staff are available at all times to meet the treatment, health, and safety needs of individuals. Program staff must be scheduled to meet the changing needs and ensure safety of individuals. Minimum staffing requirements are as follows:
(a)In RTHs serving one to five individuals, there shall be at least one direct care staff on duty at all times;
(b)In RTFs serving six to 16 individuals, there shall be at least one direct care staff on duty at all times;
(c)In the case of a specialized program, staffing requirements outlined in the contractual agreement for specialized services shall be implemented;
(d)Class I and Class II SRTFs shall ensure staffing levels meet the requirements set forth in chapter 309, divisions 32 and 33; and
(e)Program and direct care staff on night duty shall be awake and dressed at all times. In settings where individuals are housed in two or more detached buildings, program staff shall monitor each building at least once an hour during the night shift. An approved method for alerting program staff to problems shall be in place and implemented. This method shall be accessible to and usable by the individuals.
Rule 309-035-0135 — Staffing,