Cancer Reporting Regulations: Reporting Requirements for Practitioners
(1)Any practitioner diagnosing a case of reportable cancer or a reportable non-malignant condition, as defined in OAR 333-001-0000(16) and 333-010-0000 (Cancer Reporting Regulations: Definitions)(18) respectively, must notify OSCaR of each such case within 180 days of the diagnosis of the case. OSCaR will make lists of reportable cancers and reportable non-malignant conditions available on the Oregon State Cancer Registry website: www.healthoregon.org/oscar.
(2)Data items required for reporting a case of reportable cancer or reportable non-malignant condition shall include, but not be limited to, cancer diagnosis and treatment information, patient demographics, and practitioner contact information, as specified on the Central Cancer Registry Notification Form. Copies of the Central Cancer Registry Notification Form will be available on the Oregon State Cancer Registry website: www.healthoregon.org/oscar.
(3)Practitioners must comply with one of the following optional notification methods as may be directed by OSCaR:
(a)Completion and submission (by mail or facsimile) of the Central Cancer Registry Notification Form; or
(b)An encrypted electronic communication directed to OSCaR containing the information required by the Central Cancer Registry Notification Form.
(4)Practitioners do not need to report any case admitted to an Oregon health care facility within 180 days of diagnosis for:
(a)A diagnosis of a reportable cancer or reportable non-malignant condition; or
(b)All or any part of the first course of treatment for that case, providing that admission to the facility occurs within 180 days of diagnosis.
(5)Practitioners reporting cases of reportable cancer and reportable non-malignant conditions to a health system cancer registry have executed their reporting responsibilities provided that the health system cancer registry reports those cases to OSCaR according to the requirements for health care facilities.
(6)If a practitioner fails to notify OSCaR of cases of reportable cancer and reportable non-malignant conditions according to the standards and format prescribed for practitioners, OSCaR may inform the practitioner in writing of the disparity between the practitioner’s reporting performance and the reporting standards and consult with the practitioner regarding methods for bringing the practitioner’s reporting performance into compliance with the reporting standards.
(7)If OSCaR does not receive information from another source completing the information required for a case of reportable cancer or reportable non-malignant condition submitted by a practitioner, or if OSCaR learns of an unreported case for which the practitioner has reporting responsibility but of which the central cancer registry has not been notified by the practitioner, OSCaR may notify the practitioner of the missing information or case and the practitioner must, within 30 days, submit requested additional information to OSCaR. In the alternative, OSCaR may contact the practitioner and schedule a time to abstract the necessary data from the practitioner’s records. The practitioner must provide access to those portions of a patient’s medical record which provide data for the items specified in the Reportable Cancer Data Items List. In these instances, the practitioner must reimburse OSCaR or its authorized representative for the cost of obtaining and reporting the information.
(8)OSCaR shall establish a system of confirmation of receipt of cases submitted by practitioners.
Rule 333-010-0030 — Cancer Reporting Regulations: Reporting Requirements for Practitioners,