OAR 333-050-0070
Secondary Review of Records
(1)
The local health department shall conduct a secondary review of those records received from the administrator. The review shall begin 35 calendar days prior to the third Wednesday in February, unless otherwise approved by the Public Health Division.(2)
In conducting secondary review of the records, the local health department shall review the Primary Review Summary for mathematical accuracy. Any errors should be corrected by contacting the affected school or facility. The local health department shall review each child’s record that was received for appropriate medical or nonmedical exemptions and then use the Primary Review Table to determine each child’s current immunization status for each of the required vaccines.(3)
The local health department shall indicate on the Primary Review Summary form those children whose records are judged to be:(a)
Complete/Up-to-date; or(b)
Medically exempt, and whether temporary or permanent.(4)
The local health department shall indicate on the Primary Review Summary form the specific vaccines that the exclusion order will need to be issued for children whose records are judged to be:(a)
Incomplete/Insufficient; or(b)
No record.(5)
In the event that any of the above records are original documents, the local health department shall return such records to the administrator.(6)
The local health department shall submit an updated copy of the Primary Review Summary form to the administrator.(7)
The local health department shall initiate exclusion procedures for those children whose records are judged to have insufficient information or incomplete immunizations, or who have no record, in accordance with OAR 333-050-0080 (Exclusion).(8)
Additional secondary review cycles with specific time frames are allowable for incomplete or insufficient records as mutually agreed upon in writing by the affected local health department and school or facility. Exclusion dates shall be no less than 14 calendar days from the date that the Exclusion Orders were mailed.(9)
It is the responsibility of the local health department to see that secondary review of immunization records is accomplished according to these rules. All or part of the actual review may be delegated by mutual agreement of parties affected to a third party subject to this requirement.
Source:
Rule 333-050-0070 — Secondary Review of Records, https://secure.sos.state.or.us/oard/view.action?ruleNumber=333-050-0070.