OAR 333-050-0110
Annual Reporting Requirements
(1)
The local health department shall submit a County Immunization Status Report to the Public Health Division annually no later than 23 calendar days after the third Wednesday in February.(2)
On or before the last day of April, the Public Health Division shall publicize a summary of the immunization status of children in schools, children’s facilities, kindergarten and seventh grade attending schools and facilities for each local public health jurisdiction.(3)
On or before May 15, the local health department shall make available immunization rates to each school and children’s facility in the area served by the local health department, by disease, of children in the local area:(a)
Compiled from school reports for kindergarten through 12th grade combined; and(b)
Calculated from ALERT IIS for children 19 months up to kindergarten age.(4)
The local health department may request assistance from the Oregon Health Authority in calculating the rates described in section (3) of this rule.(5)
The administrator of the school or children’s facility must make available a summary of the immunization status, for the school or children’s facility and local area, by 30 days after the first day of school and by 30 days after the third Wednesday in February.(a)
The summary of immunization status for the school or children’s facility must include:(A)
The percentage of children with all the doses required for each child’s age or grade, by vaccine, for the school or children’s facility and for the local area;(B)
The percentage of children with nonmedical exemptions by vaccine for the school or children’s facility;(C)
The percentage of children with no record for the school or children’s facility;(D)
The percentage of children with medical exemptions for one or more vaccine for the school or children’s facility;(E)
The number of children for whom documentation of immunization status is required at the school or children’s facility;(F)
The number of enrolled children for whom documentation of immunization status is not required at the school or children’s facility;(G)
The number of children 18 months of age and younger in attendance at the school or children’s facility who are not required to have completed the full series of vaccines required before kindergarten because of their age.(b)
Rates must be made available:(A)
In the main office;(B)
On the school or children’s facility website, if available. Rates may be posted on a social media website, such as Facebook, if this is the primary website for the school or children’s facility. Public school rates must also be made available on the district website. If individual school webpages are linked to a district website, a central district webpage containing the required information for each school may be used to comply with this requirement; and(C)
By sending to a parent of each child for whom documentation of immunization status is required at the school or children’s facility, in electronic or paper format, in a clear and easy to understand manner.(c)
Children’s facilities shall make rates available based on the school calendar in the local area.(d)
Rates may include immunization data collected in the previous school year.(6)
Schools and children’s facilities for which immunization records are required for fewer than 10 children in attendance 18 months of age up to kindergarten are exempt from the requirements of OAR 333-050-0110 (Annual Reporting Requirements)(5) for these children. These sites must still comply with the reporting requirements specified in OAR 333-050-0060 (Primary Review of Records) and 333-050-0080 (Exclusion).(7)
Schools and children’s facilities for which immunization records for a vaccine are required for fewer than 10 students in attendance in kindergarten grade and older are exempt from the requirements of OAR 333-050-0110 (Annual Reporting Requirements)(5) for that vaccine for these students. These sites must still comply with the reporting requirements specified in OAR 333-050-0060 (Primary Review of Records) and 333-050-0080 (Exclusion).
Source:
Rule 333-050-0110 — Annual Reporting Requirements, https://secure.sos.state.or.us/oard/view.action?ruleNumber=333-050-0110.