OAR 340-272-0420
Site Visits

(1)

Verification services must include site visit(s) that meet the requirements of this rule.

(2)

Site visit(s) conducted as part of verification services for verification of CFP reports and fuel pathway applications submitted under OAR chapter 340, division 253 must meet the requirements of this section:

(a)

Site visits must occur after all data and CFP reports for the previous calendar year have been attested to and submitted to DEQ, except that a site visit may be conducted as part of a quarterly review if:

(A)

No aspects of the data management systems or accounting practices change following the site visit; and

(B)

There are no significant changes to the fuel production process or facility when the verification is for an annual fuel pathway report;

(b)

At least one DEQ-approved lead verifier on the verification team, including the sector specific verifier, if applicable, must at a minimum make one site visit to each facility during each year full verification is required under OAR 340-272-0100 (General Requirements for Verification of Reports and Fuel Pathway Applications)(4). If the responsible entity keeps records supporting a report or fuel pathway application subject to verification under this division in a location that is different from the fuel production facility, then such verifier(s) must at a minimum make one site visit to the location where those records are stored;

(c)

A separate site visit is required if a responsible entity elects to engage the services of a verification body to provide verification services for verification of a fuel pathway application; and

(d)

The following must be conducted during a site visit:

(A)

Review supporting evidence used to develop CFP reports submitted to DEQ;

(B)

Review and understand the data management systems and accounting practices used by the responsible entity to acquire, process, track, and report CFP data. Evaluate the uncertainty and effectiveness of these systems; and

(C)

Carry out tasks that, in the professional judgment of the verification team, are needed in the verification process, including the following, at minimum:
(i)
Conduct interviews with key personnel, such as process engineers, metering experts, accounting personnel, and project operators, as well as staff involved in compiling data and preparing the CFP reports;
(ii)
Make direct observations of production equipment, confirming diagrams for processes, piping, and instrumentation; measurement system equipment; and accounting systems for data types determined in the sampling plan to be high risk;
(iii)
Assess conformance with measurement accuracy, data capture, temporary measurement method requirements, and the monitoring plan for consistency with the requirements of OAR chapter 340, division 253; and
(iv)
Review financial transactions to confirm complete and accurate reporting.

(3)

Site visit(s) conducted as part of verification services for verification of GHG Reporting Program emissions data reports submitted under OAR chapter 340, division 215 must meet the requirements of this section:

(a)

Site visits must occur after all data and emissions data reports for the previous calendar year have been attested to and submitted to DEQ;

(b)

At least one approved verifier in the verification team, including the sector specific verifier, if applicable, must at a minimum make one site visit to each facility for which an emissions data report is submitted during each year full verification is required under OAR 340-272-0100 (General Requirements for Verification of Reports and Fuel Pathway Applications)(4). The headquarters or other location of central data management must be visited when the responsible entity is an electricity supplier or fuel supplier, including natural gas suppliers; and

(c)

The following must be conducted during a site visit:

(A)

Check that all sources specified under OAR 340-215-0030 (Applicability), as applicable to the responsible entity are identified appropriately;

(B)

Review and understand the data management systems used by the responsible entity to track, quantify, and report greenhouse gas emissions and, when applicable, electricity and fuel transactions. Evaluate the uncertainty and effectiveness of these systems; and

(C)

Carry out tasks that, in the professional judgment of the verification team, are needed in the verification process, including the following, at minimum:
(i)
Conduct interviews with key personnel, such as process engineers and metering experts, as well as staff involved in compiling data and preparing the emissions data report;
(ii)
Make direct observations of equipment for data sources and equipment supplying data for sources determined in the sampling plan to be high risk;
(iii)
Assess conformance with measurement accuracy, data capture, and missing data substitution requirements for consistency with the requirements of OAR chapter 340, division 215, as applicable; and
(iv)
Review financial transactions to confirm fuel and electricity purchases and sales, and to confirm the complete and accurate reporting of required data such as facility fuel suppliers, fuel quantities delivered, and the entity from which fuel was received.

Source: Rule 340-272-0420 — Site Visits, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=340-272-0420.

340–272–0010
Purpose and Scope 340–272–0020
Definitions 340–272–0100
General Requirements for Verification of Reports and Fuel Pathway Applications 340–272–0110
Requirements for Verification of CFP Reports and Fuel Pathway Applications Submitted under OAR Chapter 340, Division 253 340–272–0120
Requirements for Verification of GHG Reporting Program Emissions Data Reports Submitted under OAR Chapter 340, Division 215 340–272–0210
Applications and Criteria for DEQ Approval of Verification Bodies and Verifiers 340–272–0220
DEQ Review and Approval of Verification Bodies and Verifiers 340–272–0300
Requirements for Verification Services 340–272–0350
DEQ Review and Approval of Verification and Re-verification Requirements 340–272–0355
DEQ Data Requests and Audits 340–272–0405
Notice of Verification Services 340–272–0410
Scoping Verification Services 340–272–0415
Verification Plan 340–272–0420
Site Visits 340–272–0425
Sampling Plan 340–272–0430
Data Checks 340–272–0435
Documentation of Differences and Modifications to Reports and Fuel Pathway Applications 340–272–0440
Findings 340–272–0445
Log of Issues 340–272–0450
Material Misstatement Assessments for CFP Fuel Pathways and Quarterly Fuel Transactions Submitted under OAR Chapter 340, Division 253 340–272–0455
Material Misstatement Assessments for CFP Project Reports Submitted under OAR Chapter 340, Division 253 340–272–0460
Material Misstatement Assessments for Emissions Data Submitted under OAR Chapter 340, Division 215 340–272–0465
Review of Missing Data Substitution 340–272–0470
Review of Operations and Emissions for Emissions Data Reports Submitted under OAR Chapter 340, Division 215 340–272–0495
Independent Review and Completion of Verification Services 340–272–0500
Requirements for Conflict of Interest Evaluation
Last Updated

Jun. 8, 2021

Rule 340-272-0420’s source at or​.us