OAR 414-300-0060
Record Keeping

(1)

The operator shall keep all records, except those specified in OAR 414-300-0060 (Record Keeping)(1)(d)(F) and 414-300-0060 (Record Keeping)(1)(e), for at least two years, and staff and children’s records for two years after termination of employment or care. These records shall be available at all times to OCC:

(a)

Complete and current information on each child as required in OAR 414-300-0040 (Enrollment)(4) and (6);

(b)

Records of daily attendance showing:

(A)

The date of employment, time of arrival and departure, and room assignment for each staff; and

(B)

The date, name of each child in attendance, and time of arrival and departure. The record must show the children in attendance at any given time;

(C)

The current day’s attendance record shall be maintained in the child’s classroom in paper format.

(c)

Personnel record for each staff, which shall include:

(A)

Name, address and telephone number of staff;

(B)

Position in center;

(C)

Written verification (such as transcripts, payroll records, time sheets, documented resumes, notes regarding telephone conversations, etc.) that the person possesses the qualifications for the position;

(D)

Verification that the staff is currently enrolled in the Central Background Registry;

(E)

Statement of the staff’s duties;

(F)

Record of current health-related training, such as CPR, Life Support, Life Saving, and First Aid, and current food handler certifications, as appropriate;

(G)

Driving record, driver’s license number and expiration date if the person is to transport children; and

(H)

Documentation of dates and participation in orientation, training, and staff development activities, as required in OAR 414-300-0120 (Staff Training).

(d)

A written record of:

(A)

A death of or injury to a child, as specified in OAR 414-300-0030 (General Requirements)(5)(a);

(B)

Dates and times of the practices of emergency procedures;

(C)

Child abuse reports made to the Department of Human Services Child Welfare (DHS) or a law enforcement agency;

(D)

Authorizations to administer medication to a child, as specified in OAR 414-300-0230 (Medications)(1)(a);

(E)

Medications dispensed, as specified in OAR 414-300-0230 (Medications)(1)(d);

(F)

Meals and snacks provided by the center for the previous three weeks;

(G)

The program of activities for each group of children, as specified in OAR 414-300-0295 (Program of Activities for All Children); and

(H)

The daily schedule for each group of children, as specified in OAR 414-300-0290 (Program Plan).

(e)

Lead testing results for drinking water for the past six (6) years.
(2) The operator shall allow custodial parent(s), upon request, to review records and reports, except for child abuse reports, maintained on their own children.

Source: Rule 414-300-0060 — Record Keeping, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=414-300-0060.

414‑300‑0000
Applicability of Rules 414‑300‑0005
Definitions 414‑300‑0010
Application for a Child Care Certificate 414‑300‑0015
Issuance of a Child Care Certificate 414‑300‑0020
Exceptions to Rules 414‑300‑0030
General Requirements 414‑300‑0040
Enrollment 414‑300‑0050
Arrival and Departure 414‑300‑0060
Record Keeping 414‑300‑0070
General Requirements 414‑300‑0080
Director — Qualifications and Duties 414‑300‑0090
Head Teacher — Qualifications and Duties 414‑300‑0100
Teacher 414‑300‑0110
Teacher Aides 414‑300‑0115
School-Age Multi-Site Programs — Additional Staff 414‑300‑0120
Staff Training 414‑300‑0130
Staff/Child Ratios and Group Size 414‑300‑0140
Indoor Space 414‑300‑0150
Outdoor Space 414‑300‑0160
Fire Protection 414‑300‑0170
Hazards and Emergencies 414‑300‑0180
Sanitation 414‑300‑0190
Toilet Facilities 414‑300‑0200
Kitchens 414‑300‑0205
Testing for Lead in Drinking Water 414‑300‑0210
Furniture 414‑300‑0215
Infant and Toddler Furniture and Equipment 414‑300‑0220
Illness or Injury 414‑300‑0230
Medications 414‑300‑0240
Animals in the Center 414‑300‑0250
Food Selection, Storage, and Preparation 414‑300‑0260
Cleaning, Sanitizing, and Storage of Food Service Equipment and Utensils 414‑300‑0270
Nutrition 414‑300‑0280
Meals and Snacks 414‑300‑0290
Program Plan 414‑300‑0295
Program of Activities for All Children 414‑300‑0300
Infant and Toddler Program of Activities 414‑300‑0310
Preschool-Age Program of Activities 414‑300‑0320
School-Age Program of Activities 414‑300‑0330
Guidance and Discipline 414‑300‑0340
Equipment and Materials 414‑300‑0350
Transportation 414‑300‑0360
Night Care 414‑300‑0380
Swimming Activities 414‑300‑0390
Drop-in Care 414‑300‑0400
Suspension, Denial and Revocation 414‑300‑0415
Civil Penalty
Last Updated

Jun. 8, 2021

Rule 414-300-0060’s source at or​.us