(1)The operator shall keep all records, except those specified in OAR 414-300-0060 (Record Keeping)(1)(d)(F) and 414-300-0060 (Record Keeping)(1)(e), for at least two years, and staff and children’s records for two years after termination of employment or care. These records shall be available at all times to OCC:
(a)Complete and current information on each child as required in OAR 414-300-0040 (Enrollment)(4) and (6);
(b)Records of daily attendance showing:
(A)The date of employment, time of arrival and departure, and room assignment for each staff; and
(B)The date, name of each child in attendance, and time of arrival and departure. The record must show the children in attendance at any given time;
(C)The current day’s attendance record shall be maintained in the child’s classroom in paper format.
(c)Personnel record for each staff, which shall include:
(A)Name, address and telephone number of staff;
(B)Position in center;
(C)Written verification (such as transcripts, payroll records, time sheets, documented resumes, notes regarding telephone conversations, etc.) that the person possesses the qualifications for the position;
(D)Verification that the staff is currently enrolled in the Central Background Registry;
(E)Statement of the staff’s duties;
(F)Record of current health-related training, such as CPR, Life Support, Life Saving, and First Aid, and current food handler certifications, as appropriate;
(G)Driving record, driver’s license number and expiration date if the person is to transport children; and
(H)Documentation of dates and participation in orientation, training, and staff development activities, as required in OAR 414-300-0120 (Staff Training).
(d)A written record of:
(A)A death of or injury to a child, as specified in OAR 414-300-0030 (General Requirements)(5)(a);
(B)Dates and times of the practices of emergency procedures;
(C)Child abuse reports made to the Department of Human Services Child Welfare (DHS) or a law enforcement agency;
(D)Authorizations to administer medication to a child, as specified in OAR 414-300-0230 (Medications)(1)(a);
(E)Medications dispensed, as specified in OAR 414-300-0230 (Medications)(1)(d);
(F)Meals and snacks provided by the center for the previous three weeks;
(G)The program of activities for each group of children, as specified in OAR 414-300-0295 (Program of Activities for All Children); and
(H)The daily schedule for each group of children, as specified in OAR 414-300-0290 (Program Plan).
(e)Lead testing results for drinking water for the past six (6) years.
Rule 414-300-0060 — Record Keeping,