OAR 731-005-0500
Facsimile Bids and Proposals

(1)

Agency Authorization. ODOT may authorize Offerors to submit Facsimile Offers. If ODOT determines that Bid or Proposal security is or will be required, ODOT should not authorize Facsimile Offers unless ODOT has another method for receipt of such security. Prior to authorization ODOT must determine whether ODOT’s equipment and personnel are capable of receiving the size and volume of anticipated Offers within a short period of time and establish administrative procedures and controls:

(a)

For receiving, identifying, recording, and safeguarding Facsimile Offers; and

(b)

To ensure timely delivery of Offers to the location of Opening and to preserve the “sealed” requirement of competitive procurement.

(2)

Provisions to Be Included in Solicitation Document. In addition to all other requirements, if ODOT authorizes a Facsimile Offer, ODOT will include in the Solicitation Document provisions substantially similar to the following:

(a)

A Facsimile Offer, as used in this solicitation, means an Offer, modification of an Offer, or withdrawal of an Offer that is transmitted to and received by ODOT via a Facsimile machine.

(b)

Offerors may submit Facsimile Offers in response to this solicitation. The entire response must arrive at the place and by the time specified in this Solicitation Document.

(c)

Offerors must Sign their Facsimile Offers.

(d)

ODOT reserves the right to award the Contract solely on the Facsimile Offer. However, upon ODOT’s request the apparently successful Offeror shall promptly submit its complete original Signed Offer.

(e)

The telephone number or numbers to which the Facsimile Offers may be submitted.

(f)

ODOT is not responsible for any failure attributable to the transmission or receipt of the Facsimile Offer including, but not limited to the following:

(A)

Receipt of garbled or incomplete documents.

(B)

Availability or condition of the receiving Facsimile machine.

(C)

Incompatibility between the sending and receiving Facsimile machine.

(D)

Delay in transmission or receipt of documents.

(E)

Failure of the Offeror to properly identify the Offer documents.

(F)

Illegibility of Offer documents.

(G)

Security and confidentiality of data.

Source: Rule 731-005-0500 — Facsimile Bids and Proposals, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=731-005-0500.

731‑005‑0400
Repealed Rules 731‑005‑0410
Effective Date 731‑005‑0420
Scope 731‑005‑0430
Definitions 731‑005‑0440
Competitive Procurement 731‑005‑0460
Eligibility to Bid or Propose on Construction or Landscape Contracts 731‑005‑0470
Solicitation Methods 731‑005‑0480
Brand Name Products 731‑005‑0490
Bids or Proposals Are Offers 731‑005‑0500
Facsimile Bids and Proposals 731‑005‑0505
Electronic Procurement 731‑005‑0510
Use of Electronic Data Interchange 731‑005‑0520
Notice and Advertising Requirements 731‑005‑0530
Offer Preparation 731‑005‑0540
Offeror Submissions 731‑005‑0550
Bid or Proposal Security 731‑005‑0560
Pre-Offer Conferences 731‑005‑0570
Solicitation Protest 731‑005‑0580
Addenda to a Solicitation Document 731‑005‑0590
Pre-Opening Modification or Withdrawal of Offers 731‑005‑0600
Receipt, Opening, and Recording of Offers 731‑005‑0610
Late Offers, Late Withdrawals and Late Modifications 731‑005‑0620
Mistakes 731‑005‑0630
Time for Agency Acceptance 731‑005‑0640
Extension of Time for Acceptance of Offer 731‑005‑0650
Offer Evaluation and Award 731‑005‑0660
Tie Offers 731‑005‑0670
Rejection of an Offer 731‑005‑0680
Rejection of All Offers 731‑005‑0690
Protest of Contractor Selection, Contract Award 731‑005‑0700
Negotiation with Bidders 731‑005‑0710
Disqualification of an Entity 731‑005‑0720
Cancellation of Solicitation 731‑005‑0730
Disposition of Offers if Solicitation Canceled 731‑005‑0740
Documentation of Award 731‑005‑0750
Non-Resident Contractor 731‑005‑0760
Availability of Award Decisions 731‑005‑0770
Performance Security
Last Updated

Jun. 8, 2021

Rule 731-005-0500’s source at or​.us