OAR 735-010-0020
Procedures for Record Inquiry Accounts


(1)

DMV will establish a Record Inquiry Account for any person or business entity who:

(a)

Submits a completed Record Inquiry Account Application (DMV Form 735-6037A), including the required account qualification certification and supporting documents;

(b)

DMV determines to be qualified to receive personal information after reviewing the Record Inquiry Account Application, qualification certification and supporting documents; and

(c)

Pays a $70 non-refundable fee to cover the cost of processing the account application.

(2)

In addition to the requirements of section (1) of this rule, if the applicant is a dealer of new or used motor vehicles, the applicant must be certified as a vehicle dealer by DMV under ORS Chapter 822 (Regulation of Vehicle Related Businesses) before a Record Inquiry Account may be established. DMV may require proof of certification before establishing a Record Inquiry Account.

(3)

An invoice summarizing the billings for the prior month will be sent monthly to each account holder.

(4)

DMV will change the status of a Record Inquiry Account to delinquent if the account holder has not paid an invoice within 30 days of the date of invoice. If an account status is delinquent, the account cannot be used to order or access DMV records. DMV will re-activate the account once the full account balance payment is processed.

(5)

DMV may immediately close any Record Inquiry Account if any of the following events occur:

(a)

An account has been delinquent for 120 days and the account is not paid within 15 days of written notification of payment demand by DMV;

(b)

The Record Inquiry Account holder no longer qualifies to receive personal information from motor vehicle records;

(c)

The Record Inquiry Account holder fails to immediately notify the department of a change in qualification status for receipt of personal information;

(d)

DMV receives a notice of bankruptcy for the account holder;

(e)

The account holder submits a written request that DMV close the account; or

(f)

The account holder uses or discloses personal information from DMV records in violation of applicable law.

(6)

Any account that has been closed under section (5) of this rule cannot be reopened. A new account must be established by:

(a)

Submitting a new account application and meeting all requirements of sections (1) and (2) of this rule, including payment of any fees required; and

(b)

Payment, in full, of any previously delinquent account balances.

(7)

A Record Inquiry Account holder must keep records for five years that identifies:

(a)

The DMV record accessed;

(b)

The personal information used;

(c)

The permitted purpose for which this personal information was used;

(d)

Whether this information was released to another person; and

(e)

If released, how the person is eligible to receive personal information.

(8)

DMV Records Policy Unit may inspect account holder records or request information on a specific record inquiry made by an account holder for reasons including, but not limited to, any indication that personal information is being misused or released to a person who is not eligible to receive personal information. The account holder shall submit any requested record or information to DMV upon request of DMV’s Records Policy Unit.

Source: Rule 735-010-0020 — Procedures for Record Inquiry Accounts, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=735-010-0020.

735‑010‑0000
What is Used to Calculate the Actual Cost of Providing a Public Record
735‑010‑0005
Purpose of Record Requests Rules
735‑010‑0008
Definitions
735‑010‑0010
Exclusions From and Requirements to Obtain a Public Record
735‑010‑0020
Procedures for Record Inquiry Accounts
735‑010‑0030
Types of Driver and Identification Card Records Available and Their Fees
735‑010‑0040
Types of Vehicle Records Available and Their Fees
735‑010‑0045
Other Department Records and Their Fees
735‑010‑0055
Definition of Law Enforcement Official
735‑010‑0070
Submission of Change of Address and Update of DMV Records
735‑010‑0100
Purpose
735‑010‑0110
Customer Record for Persons
735‑010‑0120
Customer Record for Business Entities
735‑010‑0130
Establishment and Use of Full Legal Name by an Individual
735‑010‑0140
Establishment, Use and Change of a Name by a Business
735‑010‑0150
Address Requirements for Individuals
735‑010‑0160
Address Requirements for Businesses
735‑010‑0170
Vehicle Registration Addresses and County of Use
735‑010‑0200
General Qualifications for Obtaining Personal Information
735‑010‑0210
Requests for Personal Information by a Legitimate Business
735‑010‑0215
Determination that a Person is a Disseminator
735‑010‑0220
Requests for Personal Information Resulting from the Unsafe Operation of a Motor Vehicle
735‑010‑0230
Request for Personal Information by a Person with Financial Interest in a Vehicle
735‑010‑0240
Authorization by DMV to Resell or Redisclose Personal Information
735‑010‑0250
Notification of Name and Address to the Director of Veterans’ Affairs
735‑010‑0260
DMV’s Method of Serving Notice of Suspension/Cancellation/Revocation
Last Updated

Jun. 8, 2021

Rule 735-010-0020’s source at or​.us