OAR 735-010-0210
Requests for Personal Information by a Legitimate Business
(1)
In order for DMV to make a determination of whether a business is legitimate under ORS 802.179 (Exemptions from prohibition on release of personal information from motor vehicle records)(3), the business must provide evidence to DMV’s satisfaction which includes:(a)
One of the following:(A)
A current and valid business, professional, occupational or commercial license issued by a governmental body that regulates that type of business, profession, trade or commercial activity;(B)
A Certificate of Existence or Authorization issued by the Secretary of State under ORS 60.027 (Certificate of existence or authorization), 62.065 (Certificate of existence), 63.027 (Certificate of existence or authorization), or 65.027 (Certificate of existence or authorization);(C)
A current copy of the Articles of Incorporation or Articles of Organization, including proof that they have been filed with the Secretary of State, or if a foreign corporation or foreign limited liability company, proof that it has been authorized by the Secretary of State to transact business in Oregon or that it has been formed in accordance with the laws of the jurisdiction in which it is incorporated or organized;(D)
A current copy of the business Partnership Agreement;(E)
A copy of the business income tax form filed for the latest tax period for which filing was required;(F)
A certification from the Office of Minority, Women and Emerging Small Businesses or similar governmental organization; or(b)
At least two of the following:(A)
A business invoice issued by the business within the last three months showing the sale of a product or service the business provides;(B)
A current business card;(C)
A resume of work completed or products sold within the last three months, with names and phone numbers of customers who may be contacted for verification;(D)
A copy of a signed contract for work performed within the last six months;(E)
A copy of a current rental, lease or purchase agreement for the business premises, or proof of ownership of the business premises;(F)
A copy of a current rental or lease agreement for business equipment or a receipt or purchase agreement showing the purchase of business equipment. “Business equipment” means equipment necessary for the business to manufacture or provide a product or deliver a service and includes such things as a computer, photocopier, business vehicle, cash register, etc;(G)
A copy of a business related loan agreement;(H)
A copy of or reference to a current business advertisement, including but not limited to the yellow pages, newspaper, television or other media of general circulation. If from a reference DMV is unable to verify the advertisement, documentation of the advertisement may be required.(2)
Personal information obtained from DMV by a legitimate business may be used for the purposes specified in ORS 802.179 (Exemptions from prohibition on release of personal information from motor vehicle records)(3).(3)
Only an individual who is an employee or owner of the business may obtain personal information from DMV. No other business or individual may act as a third party to obtain personal information on behalf of a legitimate business.
Source:
Rule 735-010-0210 — Requests for Personal Information by a Legitimate Business, https://secure.sos.state.or.us/oard/view.action?ruleNumber=735-010-0210.