Seed-To-Sale Tracking — CTS Requirements
(1)A licensee must:
(a)Use CTS as the primary inventory and recording keeping system.
(b)Have a CTS account activated and functional prior to operating or exercising any privileges of the license and must maintain an active account while licensed.
(2)A licensee must have at least one license holder who is a CTS administrator. A licensee may authorize additional license holders or licensee representatives to obtain Administrator accounts.
(3)In order to obtain a CTS administrator account, a license holder must attend and successfully complete all required CTS training, except as provided in section (4) of this rule. The Commission may also require additional ongoing, continuing education for individual administrators to retain his or her CTS administrator account.
(4)A licensee may designate licensee representatives as CTS users. A designated user must be trained by a CTS administrator in the proper and lawful use of CTS. Notwithstanding section (3) of this rule a licensee may designate a licensee representative to attend and successfully complete required CTS training so long as both the licensee and the designated representative obtain CTS administrator accounts.
(5)A licensee must:
(a)Maintain an accurate and complete list of all CTS administrators and CTS users for each licensed premises and must update the list when a new CTS user is trained.
(b)Train and authorize any new CTS users before those users are permitted to access CTS or input, modify, or delete any information in CTS.
(c)Cancel any CTS administrator or user from an associated CTS account if that individual is no longer a licensee representative or the administrator or user has violated OAR 845-025-7500 (Seed-To-Sale Tracking — CTS Requirements) to 845-025-7590 (Seed-To-Sale Tracking — Inventory Audits).
(d)Correct any data that is entered into CTS in error.
(6)A licensee is accountable for all actions licensee representatives take while logged into CTS or otherwise conducting inventory tracking activities.
(7)Nothing in this rule prohibits a licensee from using secondary separate software applications to collect information to be used by the business including secondary inventory tracking or point of sale systems. If a licensee uses a separate software application that links to the CTS system it must get approval from the CTS vendor contracting with the Commission and the software application must:
(a)Accurately transfer all relevant CTS data to and from CTS for the purposes of reconciliations with any secondary systems.
(b)Preserve original CTS data when transferred to and from a secondary application.
(8)If at any point a licensee loses access to CTS for any reason, the licensee must keep and maintain comprehensive records detailing all tracking inventory activities that were conducted during the loss of access.
(a)Once access is restored, all inventory tracking activities that occurred during the loss of access must be entered into CTS.
(b)A licensee must document when access to the system was lost and when it was restored.
(c)A licensee may not transport any marijuana items to another licensed premises until such time as access is restored and all information is recorded into CTS.
Rule 845-025-7500 — Seed-To-Sale Tracking — CTS Requirements,