OAR 125-247-0600
Offer Evaluation and Award


(1)

Authorized Agency Evaluation. The Authorized Agency must evaluate Offers only as set forth in the Solicitation Document, according to ORS 279B.055 (Competitive sealed bidding)(6)(a) and 279B.060 (Competitive sealed proposals)(6)(b), and in accordance with applicable law. The Authorized Agency must not evaluate Offers using any other requirement or criterion.

(a)

Evaluation of Bids.

(A)

Nonresident Bidders. In determining the lowest Responsive Bid, the Authorized Agency must apply the reciprocal preference set forth in ORS 279A.120 (Preference for Oregon goods and services)(2)(b) and OAR 125-246-0310 (Reciprocal Preferences) for nonresident Bidders.

(B)

Public Printing. The Authorized Agency must, for the purpose of evaluating Bids, apply the public printing preference set forth in ORS 282.210 (Performance within state of public printing, binding and stationery work).

(C)

Award When Bids are Identical. If the Authorized Agency determines that one or more Bids are identical under OAR 125-246-0300 (Preference for Oregon Supplies and Services), the Authorized Agency must award a Contract in accordance with the procedures set forth in OAR 125-246-0300 (Preference for Oregon Supplies and Services).

(b)

Evaluation of Proposals.

(A)

Award When Proposals are Identical. If the Authorized Agency determines that one or more Proposals are identical under OAR 125-246-0300 (Preference for Oregon Supplies and Services), the Authorized Agency must award a Contract in accordance with the procedures set forth in OAR 125-246-0300 (Preference for Oregon Supplies and Services).

(B)

Public Printing. The Authorized Agency must for the purpose of evaluating Proposals apply the public printing preference set forth in ORS 282.210 (Performance within state of public printing, binding and stationery work).

(c)

Recycled Materials. When procuring Goods, the Authorized Agency must give preference for Recycled Materials as set forth in ORS 279A.125 (Preference for recycled materials) and OAR 125-246-0322 (Preference for Recycled Materials).

(2)

Clarification of Bids or Proposals. After the Bid Opening, an Authorized Agency may conduct Discussions with apparent Responsive Offerors for the purpose of clarification and to assure full understanding of the Bids or Proposals. All Bids or Proposals, at the Authorized Agency’s sole discretion, needing clarification must be afforded such an opportunity. The Authorized Agency must document clarification of any Bidder’s Bid in the Procurement File in accordance with OAR 125-246-0556 (Procurement Files).

(3)

Negotiations Prohibited or Allowed.

(a)

Prohibition in Competitive Sealed Bidding. An Authorized Agency must not negotiate with any Bidder in a competitive sealed bidding according to ORS 279B.055 (Competitive sealed bidding) and related Rule. After Award of the Contract, the Authorized Agency and Contractor may only modify the Contract in accordance with OAR 125-247-0805 (Amendments to Contracts and Price Agreements). An Authorized Agency may conduct Discussions in accordance with OAR 125-247-0255 (Competitive Sealed Bidding).

(b)

Allowance in Other Procurement Methods. An Authorized Agency may conduct Discussions or Negotiations with one or more Offerors in Competitive Sealed Proposals, Small Procurements, Intermediate Procurements, Emergency Procurements if applicable, and Special Procurements if applicable, in accordance with ORS 279B.060 (Competitive sealed proposals)(7) and (8), OAR 125-247-0260 (Competitive Sealed Proposals), 125-247-0270 (Intermediate Procurements), 125-247-0287 (Special Procurements; Request Procedures), and 125-247-0288 (Special Procurements; by Rule). To the extent practical, an Authorized Agency must negotiate in Sole-Source Procurements in accordance with OAR 125-247-0275 (Sole-Source Procurements). After Award of the Contract, the Authorized Agency and Contractor may only modify the Contract in accordance with OAR 125-247-0805 (Amendments to Contracts and Price Agreements).

(c)

Other Procurements. This Section (3) does not apply to Small Procurements, Emergency Procurements, or Special Procurements which do not use Solicitations.

(4)

Award.

(a)

General. If awarded, the Authorized Agency must award the Contract to the Responsible Bidder submitting the lowest, Responsive Bid or the Responsible Proposer submitting the most Advantageous, Responsive Proposal. The Authorized Agency may award by item, groups of items or the entire Offer provided such Award is consistent with the Solicitation Document and in the public interest.

(b)

Multiple Items. An Invitation to Bid or Request for Proposals may call for pricing of multiple items of similar or related type with the Award based on individual line item, group total of certain items, a “market basket” of items representative of the Authorized Agency’s expected purchases, or grand total of all items.

(c)

Multiple Awards; Bids.

(A)

Despite Subsection 4(a) of this Rule, an Authorized Agency may award multiple Contracts under an Invitation to Bid in accordance with the criteria set forth in the Invitation to Bid. A multiple Award may be made if the Award to two or more Bidders is beneficial for adequate availability, delivery, service, competition, pricing, product capabilities, skills, or other factors deemed significant by the Authorized Agency. Multiple Awards may not be allowed for user preference unrelated to utility or economy. A notice to prospective Bidders that multiple Contracts may be awarded for any Invitation to Bid must not preclude the Authorized Agency from awarding a single Contract for such Invitation to Bid.

(B)

If an Invitation to Bid permits the Award of multiple Contracts, the Authorized Agency must specify in the Invitation to Bid the criteria it will use to choose from the multiple Contracts when purchasing Supplies and Services. This criteria may include consideration and evaluation of the terms and conditions agreed to by the Contractors.

(d)

Multiple Awards; Proposals.

(A)

Despite Subsection 4(a) of this Rule, an Authorized Agency may award multiple Contracts under a Request for Proposals in accordance with the criteria set forth in the Request for Proposals. A multiple Award may be made if the Award to two or more Proposers is beneficial for adequate availability, delivery, service, competition, pricing, product capabilities, skills, or other factors deemed significant by the Authorized Agency. Multiple Awards may not be allowed for user preference unrelated to utility or economy. A notice to prospective Proposers that multiple Contracts may be awarded for any Request for Proposals must not preclude the Authorized Agency from awarding a single Contract for such Request for Proposals.

(B)

If a Request for Proposals permits the Award of multiple Contracts, the Authorized Agency must specify in the Request for Proposals the criteria it will use to choose from the multiple Contracts when purchasing Supplies and Services. This criteria may include consideration and evaluation of the terms and conditions agreed to by the Contractors.

(e)

Partial Awards. If after evaluation of Offers, the Authorized Agency determines that an acceptable Offer has been received for only parts of the requirements of the Solicitation Document:

(A)

The Authorized Agency may award a Contract for the parts of the Solicitation Document for which acceptable Offers have been received; or

(B)

The Authorized Agency may reject all Offers and may issue a new Solicitation Document on the same or revised terms, conditions and Specifications.

(f)

All or None Offers. An Authorized Agency may award all or no Offers if the evaluation shows an all or no Award to be the lowest cost for Bids or the most Advantageous for Proposals of those submitted.

(g)

Life Cycle Costing. The Authorized Agency must follow OAR 125-247-0170 (Life Cycle Costing).

Source: Rule 125-247-0600 — Offer Evaluation and Award, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=125-247-0600.

125‑247‑0010
Policies
125‑247‑0100
Applicability
125‑247‑0110
Feasibility Determination, Cost Analysis and Department Report
125‑247‑0165
Practices Regarding Electronic Goods Procurement
125‑247‑0170
Life Cycle Costing
125‑247‑0185
Approval of Information Technology or Telecommunications Procurements
125‑247‑0200
Buy Decision and Methods of Source Selection
125‑247‑0255
Competitive Sealed Bidding
125‑247‑0260
Competitive Sealed Proposals
125‑247‑0265
Small Procurements
125‑247‑0270
Intermediate Procurements
125‑247‑0275
Sole-Source Procurements
125‑247‑0280
Emergency Procurements
125‑247‑0285
Special Procurements
125‑247‑0286
Special Procurements
125‑247‑0287
Special Procurements
125‑247‑0288
Special Procurements
125‑247‑0295
Special Procurements: General or Special Counsel Authorized by the Attorney General
125‑247‑0296
Price Agreements and Mandatory Use Contracts
125‑247‑0300
Procurement Process
125‑247‑0305
Public Notice of Solicitation Documents
125‑247‑0310
Bids or Proposals are Offers
125‑247‑0320
Facsimile Bids and Proposals
125‑247‑0330
E-Procurement
125‑247‑0340
Reverse Auctions
125‑247‑0400
Offer Preparation
125‑247‑0410
Offer Submission
125‑247‑0420
Pre-Offer Conferences
125‑247‑0430
Addenda to Solicitation Document
125‑247‑0440
Pre-Closing Modification or Withdrawal of Offers
125‑247‑0450
Receipt, Opening, and Recording of Offers
125‑247‑0460
Late Offers, Late Withdrawals, and Late Modifications
125‑247‑0470
Mistakes
125‑247‑0480
Time for Authorized Agency Acceptance
125‑247‑0490
Extension of Time for Acceptance of Offer
125‑247‑0500
Responsibility of Offerors
125‑247‑0525
Qualified Products Lists
125‑247‑0550
Prequalification of Prospective Offerors, Pre-negotiation of Contract Terms and Conditions, and Request for Qualifications (RFQ)
125‑247‑0575
Debarment of Prospective Offerors
125‑247‑0600
Offer Evaluation and Award
125‑247‑0610
Notice of Intent to Award
125‑247‑0620
Documentation of Award
125‑247‑0630
Availability of Award Decisions
125‑247‑0640
Rejection of an Offer
125‑247‑0650
Rejection of All Offers
125‑247‑0660
Cancellation of Procurement or Solicitation
125‑247‑0670
Disposition of Offers if Solicitation Cancelled
125‑247‑0690
Policy
125‑247‑0691
Brand Name or Equal Specification
125‑247‑0700
Protests and Judicial Review of Special Procurements
125‑247‑0710
Protests and Judicial Review of Sole-Source Procurements
125‑247‑0720
Protests and Judicial Review of Multiple-Tiered and Multistep Solicitations
125‑247‑0730
Protests and Judicial Review of Solicitations
125‑247‑0731
Protests and Judicial Review of Qualified Products List Decisions
125‑247‑0740
Protests and Judicial Review of Contract Award
125‑247‑0750
Judicial Review of Other Violations
125‑247‑0760
Review of Prequalification and Debarment Decisions
125‑247‑0805
Amendments to Contracts and Price Agreements
125‑247‑0810
Termination of Price Agreements
Last Updated

Jun. 8, 2021

Rule 125-247-0600’s source at or​.us