OAR 125-247-0305
Public Notice of Solicitation Documents


(1) Application. This Rule applies only to Bidding and Proposals in accordance with ORS 279B.055 (Competitive sealed bidding), 279B.060 (Competitive sealed proposals), and OAR 125-247-0255 (Competitive Sealed Bidding) through 125-247-0260 (Competitive Sealed Proposals).
(2) Notice of Solicitation Documents.
(a) Official Notice. An Authorized Agency must post public notice of every Solicitation Document on ORPIN or other Electronic Procurement System approved by the State Chief Procurement Officer in accordance with OAR 125-246-0500 (Oregon Procurement Information Network (ORPIN)) (Official Notice).
(b) Additional Notice. The Authorized Agency may give additional notice if:
(A) The additional notice refers to the Official Notice, and
(B) The Authorized Agency uses any method it determines appropriate to foster and promote competition, including:
(i) Mailing notice of the availability of the Solicitation Document to Persons that have expressed an interest in the Authorized Agency’s Procurements;
(ii) Placing notice on the Authorized Agency’s Internet World Wide Web site; or
(iii) Publishing notice in a newspaper of general circulation as described in ORS 279B.055 (Competitive sealed bidding)(4) (Additional Notice).
(3) Content of Official and Additional Notices. All notices for solicitation of Offers must set forth:
(a) Where, when, how, and for how long the Solicitation Document may be obtained;
(b) A general description of the Supplies and Services to be acquired;
(c) The date that Persons must file applications for prequalification if prequalification is a requirement and the class of Supplies and Services is one for which Persons must be prequalified;
(d) The office where contract terms, conditions and Specifications may be reviewed if not electronically attached;
(e) The name, title and address of the individual authorized by the Authorized Agency to receive Offers;
(f) The scheduled Opening; and
(g) Any other information the Authorized Agency deems to be appropriate.
(4) Notice Time Periods.
(a) The Authorized Agency must give Official Notice of an Invitation to Bid at least fourteen (14) Days before the Closing.
(b) The Authorized Agency must give Official Notice of a Request for Proposals at least thirty (30) Days before the Closing.
(c) The Authorized Agency may give Additional Notice for any reasonable time
(d) Despite Section (4)(a) and (b), the Authorized Agency may determine that a shorter time period is in the public’s interest and that a shorter time period will not substantially affect competition. In no event may the Authorized Agency give any Official Notice less than seven (7) Days before Closing. The Authorized Agency must document the specific reasons for the shorter time period in the Procurement File in accordance with OAR 125-246-0556 (Procurement Files).
(e) Despite other provisions of this Rule, the public notice time period for a Qualified Products List is at least seven (7) days.
(5) Availability of Written Advertisement for Offers. Upon the request of any member of the public, the Authorized Agency must provide a copy of each advertisement for Offers and all supporting documents, to be located in the Procurement File or an identified repository.
(6) COBID Certified Firms. In accordance with ORS 200.035 (Notice to Governor’s Policy Advisor for Economic and Business Equity), and applicable related Department statewide policy, a State Contracting Agency, as defined in ORS 279A.010 (Definitions for Public Contracting Code), must provide Timely Notice, in Writing, to the Governor’s Policy Advisor for Economic and Business Equity of each Solicitation and contracting opportunity exceeding $10,000. As used in ORS 200.035 (Notice to Governor’s Policy Advisor for Economic and Business Equity) and this Rule, “Timely Notice” means at the time the State Contracting Agency advertises or solicits Bids or Proposals and at the time the State Contracting Agency publicly releases the Contract.
(7) Fees. The Authorized Agency may charge a fee or require a deposit for the Solicitation Document, supporting documents and any combination thereof.
(8) Notice of Addenda. The Authorized Agency must provide notice to potential Offerors on ORPIN or other Electronic Procurement System approved by the State Chief Procurement Officer of any Addenda to a Solicitation Document in accordance with OAR 125-247-0430 (Addenda to Solicitation Document).

Source: Rule 125-247-0305 — Public Notice of Solicitation Documents, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=125-247-0305.

125‑247‑0010
Policies
125‑247‑0100
Applicability
125‑247‑0110
Feasibility Determination, Cost Analysis and Department Report
125‑247‑0165
Practices Regarding Electronic Goods Procurement
125‑247‑0170
Life Cycle Costing
125‑247‑0185
Approval of Information Technology or Telecommunications Procurements
125‑247‑0200
Buy Decision and Methods of Source Selection
125‑247‑0255
Competitive Sealed Bidding
125‑247‑0260
Competitive Sealed Proposals
125‑247‑0265
Small Procurements
125‑247‑0270
Intermediate Procurements
125‑247‑0275
Sole-Source Procurements
125‑247‑0280
Emergency Procurements
125‑247‑0285
Special Procurements
125‑247‑0286
Special Procurements
125‑247‑0287
Special Procurements
125‑247‑0288
Special Procurements
125‑247‑0295
Special Procurements: General or Special Counsel Authorized by the Attorney General
125‑247‑0296
Price Agreements and Mandatory Use Contracts
125‑247‑0300
Procurement Process
125‑247‑0305
Public Notice of Solicitation Documents
125‑247‑0310
Bids or Proposals are Offers
125‑247‑0320
Facsimile Bids and Proposals
125‑247‑0330
E-Procurement
125‑247‑0340
Reverse Auctions
125‑247‑0400
Offer Preparation
125‑247‑0410
Offer Submission
125‑247‑0420
Pre-Offer Conferences
125‑247‑0430
Addenda to Solicitation Document
125‑247‑0440
Pre-Closing Modification or Withdrawal of Offers
125‑247‑0450
Receipt, Opening, and Recording of Offers
125‑247‑0460
Late Offers, Late Withdrawals, and Late Modifications
125‑247‑0470
Mistakes
125‑247‑0480
Time for Authorized Agency Acceptance
125‑247‑0490
Extension of Time for Acceptance of Offer
125‑247‑0500
Responsibility of Offerors
125‑247‑0525
Qualified Products Lists
125‑247‑0550
Prequalification of Prospective Offerors, Pre-negotiation of Contract Terms and Conditions, and Request for Qualifications (RFQ)
125‑247‑0575
Debarment of Prospective Offerors
125‑247‑0600
Offer Evaluation and Award
125‑247‑0610
Notice of Intent to Award
125‑247‑0620
Documentation of Award
125‑247‑0630
Availability of Award Decisions
125‑247‑0640
Rejection of an Offer
125‑247‑0650
Rejection of All Offers
125‑247‑0660
Cancellation of Procurement or Solicitation
125‑247‑0670
Disposition of Offers if Solicitation Cancelled
125‑247‑0690
Policy
125‑247‑0691
Brand Name or Equal Specification
125‑247‑0700
Protests and Judicial Review of Special Procurements
125‑247‑0710
Protests and Judicial Review of Sole-Source Procurements
125‑247‑0720
Protests and Judicial Review of Multiple-Tiered and Multistep Solicitations
125‑247‑0730
Protests and Judicial Review of Solicitations
125‑247‑0731
Protests and Judicial Review of Qualified Products List Decisions
125‑247‑0740
Protests and Judicial Review of Contract Award
125‑247‑0750
Judicial Review of Other Violations
125‑247‑0760
Review of Prequalification and Debarment Decisions
125‑247‑0805
Amendments to Contracts and Price Agreements
125‑247‑0810
Termination of Price Agreements
Last Updated

Jun. 24, 2021

Rule 125-247-0305’s source at or​.us