OAR 166-150-0025
Community Corrections Records

(1)

Alcohol Diversion Evaluator Records: Series documents the evaluation of clients for referral to a program that will provide appropriate information or rehabilitation services. Records may include evaluation results, a written narrative summary of the interview, a copy of the client’s driving record, documentation of the client’s Blood Alcohol Content (BAC) at the time of the DUII (Driving Under the Influence of Intoxicants) arrest, a copy of the Diagnostic and Referral Report, and copies of reports on the client filed with the Office of Alcohol and Drug Abuse Programs. Information may include client’s name, diagnosis, and status in diversion programs. (Minimum retention: 7 years following date of completion or discontinuance of treatment services)

(2)

Case Assignment and Report Log: Series is used to assign and track new cases, reports, and transfers. It is used as a defacto index to parole/probation case files. Records include listings of new probations, paroles, temporary transfer requests, special reports, early terminations, revocations, and the name of the assigned officer. (Minimum retention: 3 years)

(3)

Community Service Work Records: Series documents community service performed in lieu of or in addition to criminal sentencing. Records may include judges orders for bench parole, other court orders, and requirements for fulfilling community service order. Information includes offender’s name, date of sentence, hours of community service, and dates and times of community service. (Minimum retention: 6 months after case closed)

(4)

Offender Case Files: Series documents the supervision, management, and tracking of offenders in the community corrections program. Records may include face sheets, court orders, Board of Parole and Post Prison Supervision orders, commutations, death certificates, expungement, presentence investigations, parole officer notes, police reports, sanction hearing documentation, and community risk assessments. Department of Corrections (DOC) Information Systems Division maintains statewide record copy of information on the Corrections Information System. As stated in OAR 291-070-0080(1) DOC requires certain documents to be transferred to DOC Central Records, as they are created, for maintenance as state-wide record copy. (Minimum retention: (a) Retain felony offender case files: 2 years after case closed (b) Retain all other case files: 1 year after case closed)

Source: Rule 166-150-0025 — Community Corrections Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-150-0025.

166–150–0005
Administrative Records 166–150–0010
Airport 166–150–0015
Assessment and Taxation Records 166–150–0020
Building 166–150–0025
Community Corrections Records 166–150–0030
Counsel 166–150–0035
County Clerk — Elections 166–150–0040
County Clerk — General 166–150–0045
County Court and Commissioners Records 166–150–0050
County Fair Records 166–150–0055
County Health — Developmental Disabilities Records 166–150–0060
County Health — Mental Health Records 166–150–0065
County Health — Public/Community Health Records 166–150–0070
County Health — Sanitation and Waste Management Records 166–150–0075
County Health — Vital Statistics 166–150–0080
County Juvenile Department Records 166–150–0085
County Museums and Historical Societies Records 166–150–0090
County Veterans Service Offices Records 166–150–0095
District Attorney Records 166–150–0100
Emergency Management Records 166–150–0105
Equipment and Property Records 166–150–0110
Financial Records 166–150–0115
Fire and Emergency Medical Services 166–150–0120
Housing and Community Development Records 166–150–0125
Information and Records Management Records 166–150–0130
Justice and Family Courts 166–150–0135
Law Enforcement 166–150–0140
Library 166–150–0145
9-1-1/Public Safety Answering Point Records 166–150–0150
Parks and Recreation 166–150–0155
Payroll Records 166–150–0160
Personnel Records 166–150–0165
Planning 166–150–0170
Public Works Records — Engineering 166–150–0175
Public Works Records — Operations and Maintenance 166–150–0180
Public Works Records — Public Utilities 166–150–0185
Public Works Records — Traffic Engineering and Maintenance Records 166–150–0190
Public Works Records — Wastewater Treatment 166–150–0195
Public Works Records — Water Treatment 166–150–0200
Risk Management Records 166–150–0205
Surveyor Records 166–150–0210
Treasurer/Controller 166–150–0215
Vector Control Records
Last Updated

Jun. 8, 2021

Rule 166-150-0025’s source at or​.us