OAR 166-150-0030
Counsel

(1)

Civil Case Files: Documentation of pending and closed cases filed by the agency and against the agency. Often contains complaints, summons, investigations, reports, attorney’s notes, photographs, orders and judgments, dispositions, pleadings, medical reports, and important related records. (Minimum retention: 10 years after case closed or dismissed, or date of last action)

(2)

Criminal Case Files, Attorney: Records related to the prosecution of criminal cases by the attorney’s office. May include copies of citations, law enforcement reports, driving records, DUII documents and tape recordings, complaints, subpoenas, motions, judgments, copies of records from other courts, and related significant material. (Minimum retention: 10 years after case closed or dismissed, or date of last action)

(3)

Dispute Resolution Records: Records documenting personnel disputes resolved through mediation or arbitration instead of pursuing action through the court system. May include pleadings, investigation reports, dispositions, and related records. (Minimum retention: 3 years)

(4)

Land Use Board of Appeals (LUBA) Case Files: Records related to land use decisions made by the agency that have been appealed to and reviewed by the Land Use Board of Appeals. May include staff reports, land use orders, pleadings, briefs, and related significant records. SEE ALSO Board of Commissioners Records in the County Administration Records section. (Minimum retention: 10 years after final decision)

(5)

Legal Opinions: Formal opinions rendered by the attorney’s office for various agency departments or the governing body. Documents the rationale for policy and maintains consistency in related issues. Information usually includes date, department requesting opinion, and the text of the opinion. (Minimum retention: (a) Formal opinions: Permanent (b) Informal opinions: 10 years)

(6)

Tort Claim Notices: Records documenting the notification given to the agency of potential suits against it. ORS 30. 275 requires these to be filed with the agency before a potential claimant can bring certain actions against the agency. (Minimum retention: 3 years after closure of claim)

(7)

Victim/Witness Assistance Program Records: Documents showing the administration of victim/witness assistance programs. Generally includes reports, activity logs, expense statements, records documenting state action, and significant related memoranda and correspondence. (Minimum retention: 5 years)

Source: Rule 166-150-0030 — Counsel, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-150-0030.

166‑150‑0005
Administrative Records 166‑150‑0010
Airport 166‑150‑0015
Assessment and Taxation Records 166‑150‑0020
Building 166‑150‑0025
Community Corrections Records 166‑150‑0030
Counsel 166‑150‑0035
County Clerk — Elections 166‑150‑0040
County Clerk — General 166‑150‑0045
County Court and Commissioners Records 166‑150‑0050
County Fair Records 166‑150‑0055
County Health — Developmental Disabilities Records 166‑150‑0060
County Health — Mental Health Records 166‑150‑0065
County Health — Public/Community Health Records 166‑150‑0070
County Health — Sanitation and Waste Management Records 166‑150‑0075
County Health — Vital Statistics 166‑150‑0080
County Juvenile Department Records 166‑150‑0085
County Museums and Historical Societies Records 166‑150‑0090
County Veterans Service Offices Records 166‑150‑0095
District Attorney Records 166‑150‑0100
Emergency Management Records 166‑150‑0105
Equipment and Property Records 166‑150‑0110
Financial Records 166‑150‑0115
Fire and Emergency Medical Services 166‑150‑0120
Housing and Community Development Records 166‑150‑0125
Information and Records Management Records 166‑150‑0130
Justice and Family Courts 166‑150‑0135
Law Enforcement 166‑150‑0140
Library 166‑150‑0145
9-1-1/Public Safety Answering Point Records 166‑150‑0150
Parks and Recreation 166‑150‑0155
Payroll Records 166‑150‑0160
Personnel Records 166‑150‑0165
Planning 166‑150‑0170
Public Works Records — Engineering 166‑150‑0175
Public Works Records — Operations and Maintenance 166‑150‑0180
Public Works Records — Public Utilities 166‑150‑0185
Public Works Records — Traffic Engineering and Maintenance Records 166‑150‑0190
Public Works Records — Wastewater Treatment 166‑150‑0195
Public Works Records — Water Treatment 166‑150‑0200
Risk Management Records 166‑150‑0205
Surveyor Records 166‑150‑0210
Treasurer/Controller 166‑150‑0215
Vector Control Records
Last Updated

Jun. 8, 2021

Rule 166-150-0030’s source at or​.us