OAR 166-150-0055
County Health — Developmental Disabilities Records

(1)

Adult Foster Home Provider: Series documents the administration of a system of adult foster homes which provide care for developmentally disabled clients in residential settings. Adult foster homes are licensed annually and, therefore, subject to an annual inspection and evaluation process in order to maintain the license to provide foster care. Series may include records such as license applications; inspection reports; fire drill records; facility information; references; progress notes; correspondence; meeting notes; financial records; annual license evaluation; annual agreement or contract; and a copy of the annual license. (Minimum retention: 6 years after expiration of contract or agreement)

(2)

Developmental Disabilities Intake Reports: Series documents the initial contact with a potential client in order to determine if the person is eligible for developmental disability programs. Series may include records such as an information sheet; application; signed release forms for other records such as school records, psychological reports, social security, and skill assessments; progress notes; letter of decision; and appeals of the decision. If the person is eligible for service, the intake report file becomes part of the Developmental Disabilities Service Records. (Minimum retention: (a) If eligible for DD programs: Transfer to Developmental Disabilities Service Records (b) All other cases: 10 years)

(3)

Developmental Disabilities Service Records: Series documents services provided to persons with developmental disabilities. This county agency is the entry point for all developmentally disabled eligible persons and determines the needs and appropriate programs for the client. Services include intake and case management, crisis services, and family support services. Services such as residential, vocational, and transportation services, may be contracted out. Information contained in the records may include applications for service; referrals; progress notes; medical records; individual service plans (ISP); diagnostic and evaluation results; and financial and legal records. (Minimum retention: (a) Individual Service Plans: 10 years (b) All other records if death date is known: 7 years after date of death (c) All other records if case is closed, inactive, or death date is unknown: 70 years)

(4)

Family Support Records: Series documents the screening of applications for financial aid to support the families of clients in developmental disability programs. Series includes the application and other records including progress notes, financial information, family assessment, and treatment and support plans. (Minimum retention: 5 years)

(5)

Protective Service Reports: Series documents investigations of clients over the age of 18 and enrolled in developmental disability programs who are suspected of having received physical or sexual abuse. Records may include investigation reports, police reports, and interview notes. A copy of the report goes to the State Mental Health and Developmental Disabilities Services Division. (Minimum retention: (a) Interview notes for substantiated criminal findings: 10 years (b) Interview notes for unsubstantiated findings: 3 years (c) Reports: 20 years)

Source: Rule 166-150-0055 — County Health — Developmental Disabilities Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-150-0055.

166–150–0005
Administrative Records 166–150–0010
Airport 166–150–0015
Assessment and Taxation Records 166–150–0020
Building 166–150–0025
Community Corrections Records 166–150–0030
Counsel 166–150–0035
County Clerk — Elections 166–150–0040
County Clerk — General 166–150–0045
County Court and Commissioners Records 166–150–0050
County Fair Records 166–150–0055
County Health — Developmental Disabilities Records 166–150–0060
County Health — Mental Health Records 166–150–0065
County Health — Public/Community Health Records 166–150–0070
County Health — Sanitation and Waste Management Records 166–150–0075
County Health — Vital Statistics 166–150–0080
County Juvenile Department Records 166–150–0085
County Museums and Historical Societies Records 166–150–0090
County Veterans Service Offices Records 166–150–0095
District Attorney Records 166–150–0100
Emergency Management Records 166–150–0105
Equipment and Property Records 166–150–0110
Financial Records 166–150–0115
Fire and Emergency Medical Services 166–150–0120
Housing and Community Development Records 166–150–0125
Information and Records Management Records 166–150–0130
Justice and Family Courts 166–150–0135
Law Enforcement 166–150–0140
Library 166–150–0145
9-1-1/Public Safety Answering Point Records 166–150–0150
Parks and Recreation 166–150–0155
Payroll Records 166–150–0160
Personnel Records 166–150–0165
Planning 166–150–0170
Public Works Records — Engineering 166–150–0175
Public Works Records — Operations and Maintenance 166–150–0180
Public Works Records — Public Utilities 166–150–0185
Public Works Records — Traffic Engineering and Maintenance Records 166–150–0190
Public Works Records — Wastewater Treatment 166–150–0195
Public Works Records — Water Treatment 166–150–0200
Risk Management Records 166–150–0205
Surveyor Records 166–150–0210
Treasurer/Controller 166–150–0215
Vector Control Records
Last Updated

Jun. 8, 2021

Rule 166-150-0055’s source at or​.us