OAR 166-150-0130
Justice and Family Courts

(1)

Civil Files: Series documents cases heard in the Justice Court relating to small claims and civil filings up to $2500.00. Records include original charge, filing of plaintiff, hearing records, satisfaction, penalty bio-sheet, records of payment, correspondence, motions, judgments, orders, and petitions. (Minimum retention: (a) Retain records prior to 1940 permanently (b) Retain records after 1940 6 years as long as there is no outstanding judgment)

(2)

Couples Counseling/Mediation Client Files: Records document the counseling and mediation process for couples experiencing marital problems or who have formally filed for separation or dissolution. Record may contain information on couples’ history, financial information, session notes, reports to the Court, if applicable, and summarizations of any agreements reached by the couple through mediation. (Minimum retention: 6 years after completion of counseling/mediation sessions or dissolution of marriage)

(3)

Criminal Files Series: documents cases heard in the Justice Court relating to misdemeanors, criminal felonies arraigned and if in custody, and violations. Records include original charge, filing of plaintiff, hearing records, satisfaction, penalty bio-sheet, records of payment, correspondence, motions, judgments, orders, and petitions. (Minimum retention: (a) Retain records prior to 1940: Permanently (b) Retain records after 1940: 6 years as long as there is no outstanding judgment)

(4)

Docket Books Series: used to track cases through the Justice Court. Information includes docket number, plaintiff and defendant names, date filed, and scheduled hearing and trial dates. (Minimum retention: (a) Retain records prior to 1940: Permanently (b) Retain records after 1940: 6 years as long as there is no outstanding judgment)

(5)

Marriage Records Documents: licenses issued and solemnization of marriages by the Justice Court. Includes (Health Division, Vital Records Unit) Record of Marriage, Consent to the Marriage of a Minor, Affidavit that there is no Parent or Guardian in Oregon, Waiver of Waiting Period, and related records. The official copy of the marriage license is filed with the county clerk. (Minimum retention: (a) Retain Clerk’s copy: Permanent (b) Retain court copy: 1 year after filed with the clerk)

(6)

Parent Education Client Files: Records document the classes for parents who file for divorce or separation or changes in custody or visitation. Records include payment history, class attendance information, and copy of completion certificate. (Minimum retention: 6 years after class completion)

(7)

Search Warrants Series: documents an official order issued by the Justice Court to legally search private property to aid in the investigation of law enforcement officials. Information includes judge’s name, date, and purpose of warrant. (Minimum retention: Retain 2 years after warrant served or recalled by the court)

(8)

Traffic Citations Series: is used to document the full payment of traffic fines in court. Information includes citation number, amount paid, whom citation issued to, infraction type, issuing officer, and receipts. (Minimum retention: Retain 3 years after citation paid in full)

(9)

Youth and Family Mediation: Case Records Record documents mediation provided to families and youths for conflict resolution. Record may contain family and youth backgrounds and histories, any criminal histories, mediator session and case notes and reports, and court reports if applicable. (Minimum retention: Until youth(s) reach 21 years of age)

Source: Rule 166-150-0130 — Justice and Family Courts, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-150-0130.

166–150–0005
Administrative Records 166–150–0010
Airport 166–150–0015
Assessment and Taxation Records 166–150–0020
Building 166–150–0025
Community Corrections Records 166–150–0030
Counsel 166–150–0035
County Clerk — Elections 166–150–0040
County Clerk — General 166–150–0045
County Court and Commissioners Records 166–150–0050
County Fair Records 166–150–0055
County Health — Developmental Disabilities Records 166–150–0060
County Health — Mental Health Records 166–150–0065
County Health — Public/Community Health Records 166–150–0070
County Health — Sanitation and Waste Management Records 166–150–0075
County Health — Vital Statistics 166–150–0080
County Juvenile Department Records 166–150–0085
County Museums and Historical Societies Records 166–150–0090
County Veterans Service Offices Records 166–150–0095
District Attorney Records 166–150–0100
Emergency Management Records 166–150–0105
Equipment and Property Records 166–150–0110
Financial Records 166–150–0115
Fire and Emergency Medical Services 166–150–0120
Housing and Community Development Records 166–150–0125
Information and Records Management Records 166–150–0130
Justice and Family Courts 166–150–0135
Law Enforcement 166–150–0140
Library 166–150–0145
9-1-1/Public Safety Answering Point Records 166–150–0150
Parks and Recreation 166–150–0155
Payroll Records 166–150–0160
Personnel Records 166–150–0165
Planning 166–150–0170
Public Works Records — Engineering 166–150–0175
Public Works Records — Operations and Maintenance 166–150–0180
Public Works Records — Public Utilities 166–150–0185
Public Works Records — Traffic Engineering and Maintenance Records 166–150–0190
Public Works Records — Wastewater Treatment 166–150–0195
Public Works Records — Water Treatment 166–150–0200
Risk Management Records 166–150–0205
Surveyor Records 166–150–0210
Treasurer/Controller 166–150–0215
Vector Control Records
Last Updated

Jun. 8, 2021

Rule 166-150-0130’s source at or​.us