Investigations in Schools: Notifications at the Conclusion of Screening
The OTIS investigator is responsible for making the following notifications after a report has been determined to be assigned for investigation or closed at screening:(1) Cross-report to local law enforcement agency as required in ORS 419B.015 (Report form and content) by providing a full screening report.(2) OTIS must notify the Teacher Standards and Practices Commission (TSPC) within three business days of receiving the report, if the Department believes the school employee, contractor, agent or volunteer is licensed or registered by the commission.(3) OTIS must notify the Department of Education (DOE) within three business days of receiving the report, if the Department of Human Services believes the report of suspected child abuse:(a) Occurred in a school or was related to a school-sponsored activity; or(b) Involves a child and a person who is a school employee, contractor, agent or volunteer.(4) OTIS must notify the education provider to ensure the safety of the child. (5) Make diligent efforts to notify the reporter that the report was assigned for investigation or closed at screening.(6) Others as required or otherwise authorized including, but not limited to:(a) Appropriate personnel within the Department.(b) The tribe as provided under OAR chapter 413, division 115 when the OTIS investigator knows or has reason to know the alleged victim is an Indian child.(c) Disability Rights Oregon if the alleged abuse occurred at a school or in an educational setting that involves a child with a disability. (ORS 419B.035 (Confidentiality of records)(1))(d) Oregon Youth Authority (OYA): Professional Standards Office when the alleged abuse involves a youth under the jurisdiction of OYA, or the education provider is a Youth Corrections Education Program.(e) The Office of Child Care when required by ORS 419B.020 (Duty of department or law enforcement agency receiving report) or 419B.035 (Confidentiality of records).(f) Any individual, administrative hearings officer, court, agency, organization, or other entity when determined necessary under ORS 419B.035 (Confidentiality of records)(3).(7) The Department of Human Services may not disclose the name and address of, and other identifying information about the reporter, but the Department shall make available any information necessary to ensure the safety of the child, including the name of the school and the name of the person who may have conducted the suspected abuse. Unless authorized under ORS 419B.019 (Investigation of report involving school) any person or entity to whom notification is made may not release any information.