Unless prohibited by federal law, an employer shall, within three business days of receiving a notice of an inspection from a federal agency compelling the employer to provide access to records of forms and any other documentation used by the employer to verify the identity and employment eligibility of the employees hired by the employer, notify the employer’s employees of the upcoming inspection.
The employer shall notify employees of an upcoming inspection by:
Posting a notice in a conspicuous and accessible location, in English and in the language the employer typically uses to communicate with the employees; and
Making reasonable attempts to individually distribute notifications to employees in the employee’s preferred language.
The notice shall include:
A copy of the federal agency’s notice of inspection received by the employer;
The date of the inspection;
To the extent the employer knows, the scope of the federal agency’s inspection;
The employer’s obligations with respect to providing information within the scope of the federal agency’s notice of inspection; and