Oregon Department of Human Services, Child Welfare Programs

Rule Rule 413-015-0305
Cross Reporting Requirements


(1)

Who is Required to Cross Report and to Whom.

(a)

When a report of abuse is received by a screener, the screener or designee must cross report to a law enforcement agency in the county where the report was made. If the abuse is alleged to have occurred in a different county, the screener must cross report a second time to the law enforcement agency in the county where the alleged abuse occurred, unless the county where the alleged abuse occurred is unknown, in which case, cross report to the law enforcement agency in the county where the alleged victim resides.

(b)

When a report of abuse is received by a law enforcement agency, the law enforcement agency must cross report to the local office of Child Welfare in the county where the report was made.

(2)

What to include in a Cross Report. A cross report from either Child Welfare or law enforcement agencies must include:

(a)

The information provided by the person making the report of abuse. This may include, the name of and contact information for the confidential reporter, the names and addresses of the child, the names and addresses of the child’s parent or caregiver, the child’s age, the nature and extent of the abuse, any evidence of previous abuse, the explanation given for the abuse, where the abuse occurred, identity and whereabouts of the alleged perpetrator, and any other information provided by the person making the report that would be helpful in establishing the cause of the abuse and the identity and whereabouts of the alleged perpetrator; and

(b)

The name and contact information for the assigned CPS worker and officer, if known.

(3)

When and How to Cross Report.

(a)

Child Welfare. When and how Child Welfare must cross report to a law enforcement agency is described below.

(A)

The same day.

(i)

Child Welfare must cross report to a law enforcement agency on the same day the screener determines that a report of alleged abuse requires a within 24 hours response by Child Welfare or immediate notification to law enforcement. This requirement includes, but is not limited to any reports of:

(I)

Moderate to severe physical abuse;

(II)

Visible injuries to a child;

(III)

Sexual abuse; or

(IV)

Suspicious or unexpected death of a child.

(ii)

The reports of abuse that Child Welfare cross reports on the same day must be cross reported in one of the following ways:

(I)

Verbal Cross Report. When a cross report is verbal and Child Welfare and law enforcement do not respond to the report of abuse together, a completed screening report form must be sent to the law enforcement agency.

(II)

Electronic Transmission.

(III)

Hand Delivery.

(B)

No later than ten days.

(i)

All other reports of abuse, including reports assigned for CPS assessment and closed at screening, must be cross reported within a time frame that ensures the receipt of the cross report by law enforcement no later than ten calendar days after receiving the report.

(ii)

The reports of abuse that Child Welfare cross reports within a time frame that ensures the receipt of the cross report no later than ten calendar days must be cross reported in one of the following ways:

(I)

Electronic transmission.

(II)

Hand delivery.

(III)

Mail.

(C)

Child Welfare cover sheet. In order for law enforcement agencies to quickly and easily prioritize reports and respond accordingly, all written cross reports from Child Welfare must have a cover sheet. The following information must be included on the cover sheet:

(i)

Date and time of the cross report;

(ii)

How the cross report is made;

(iii)

If additional cross reports occurred, and if so, to what agencies;

(iv)

Name and number of the screener or designee making the cross report;

(v)

If the report was assigned or not assigned;

(vi)

Name and number of the assigned caseworker;

(vii)

Cross reporting time frame;

(viii)

If the report is an original or follow-up cross report; and

(ix)

Date of the original cross report, if it is a follow-up cross report.

(D)

Supplemental cross reporting by Child Welfare. Child Welfare may receive information not previously cross reported but apparently related to a report of abuse involving the same victim and the same alleged perpetrator that has been previously cross reported. If the information relates to the same incident of abuse, the screener must make a supplemental cross report of the additional information to each law enforcement agency that received the prior cross report. Supplemental information that is determined to be critical, given the information in the original report, must be cross reported immediately. All other supplemental information must be cross reported within a time frame that ensures the receipt of the information no later than ten calendar days after the information was received.

(b)

Law Enforcement. When and how law enforcement agencies must cross report to Child Welfare is described below.

(A)

Immediate.

(i)

Law enforcement agencies must cross report to Child Welfare immediately when a law enforcement agency determines that a report of alleged abuse requires a joint immediate response.

(ii)

The reports of abuse that law enforcement agencies cross report immediately must be cross reported by verbal cross report to the local office of Child Welfare without delay.

(B)

Next Business Day.

(i)

Law enforcement agencies must cross report to Child Welfare all other reports of abuse no later than the end of the next business day after receiving the report.

(ii)

The reports of abuse that law enforcement agencies cross report no later than the end of the next business day must be cross reported in one of the following ways:

(I)

Verbal report.

(II)

Electronic transmission.
(III) Hand delivery.
Source

Last accessed
Jun. 8, 2021