Oregon Department of Human Services, Child Welfare Programs

Rule Rule 413-015-0606
Additional CPS Assessment Activities for a Report Involving a Home Certified by Child Welfare.


(1) CPS Worker and CPS Supervisor Actions.
(a) If the report involving a home certified by Child Welfare, is referred for a CPS assessment, the assigned CPS worker must convene a staffing before making initial contact unless the timing of the staffing will compromise child or young adult safety. The purpose of the staffing is:
(A) To determine and coordinate the response to the referral;
(B) To notify the Child Welfare, certifier assigned to the home, the caseworkers assigned to each child or young adult placed in the home, and their respective supervisors of the referral; and
(C) To share information regarding the home, the children or young adults placed in the home, any caregivers, and any other individuals living in the home.
(b) The CPS worker must ensure that the following people are invited to the staffing:
(A) The assigned Child Welfare, certifier or their supervisor; and
(B) The assigned caseworker of each child or young adult in the home or each caseworker’s supervisor.
(c) The CPS supervisor or his or her designee must:
(A) Ensure that the staffing discussed in subsection (a) of this section occurs prior to the initial contact unless the timing of the staffing will compromise child or young adult safety;
(B) Determine whether the Child Welfare Program Manager, CPS Consultant, Foster Care Coordinator, or any other appropriate personnel should be invited to the staffing; and
(C) If the staffing does not occur prior to the initial contact, ensure the staffing occurs the next business day and that all persons identified in subsection (b) of this section share information known regarding the home, the children or young adults placed in the home, any caregivers, and any other individuals living in the home.
(d) The CPS worker must complete the following activities during the CPS assessment:
(A) Comply with CPS assessment requirements in OAR 413-015-0400 (Purpose and Overview of the CPS Assessment Rules) to 413-015-0485 (Confidentiality). When the alleged victim in the referral is a young adult, references in OAR 413-015-0400 (Purpose and Overview of the CPS Assessment Rules) to 413-015-0485 (Confidentiality) to “child” include a young adult unless the context indicates otherwise.
(B) At initial contact, provide the family with the appropriate “What you need to know about a Child Protective Service Assessment” pamphlet.

(C)

Prior to conducting an interview with a child or young adult the CPS worker must inform the child or young adult:

(i)

When the child or young adult is not in the custody of Child Welfare that they may have their parent or caregiver or attorney present.

(ii)

When the child or young adult is in the custody of Child Welfare that they may have their attorney present.

(D)

Notify and interview the parent or caregiver of any child or young adult residing in a home certified by Child Welfare, who is not in the legal custody of Child Welfare and gain permission to interview the child or young adult. If the CPS worker is denied permission to interview, but such interviews are needed to complete the assessment, the CPS worker should consult with a supervisor and seek the assistance of a district attorney or assistant attorney general.
(E) Consult with a CPS supervisor before making the decision to remove any child or young adult from the home.
(F) Provide ongoing information to the assigned Child Welfare certifier and to the caseworkers of each child or young adult placed in the home on the status of the CPS assessment.
(G) Notify law enforcement immediately when a crime is suspected to have occurred even if unrelated to a report of abuse:

(i)

To a child or young adult living in a home certified by Child Welfare; or

(ii)

At a home certified by Child Welfare.

(H)

Determine and document the basis for the determination of whether there is reasonable cause to believe that abuse occurred as outlined in OAR 413-015-1015 (Making the CPS Assessment Disposition Determination).
(I) Complete the CPS assessment.
(2) Child Welfare Certifier and Certification Supervisor Actions. When the assigned certifier is notified that information received by a screener involving a home certified by Child Welfare is referred for a CPS assessment:
(a) Within one business day after the CPS worker has made initial contact, the certifier must contact and notify the certified family and provide them with the following information:
(A) The certifier is available to answer questions related to certification but will not discuss the specifics of the CPS assessment;
(B) The certified family is immediately placed on inactive referral status pending the completion of the CPS assessment;
(C) The certified family has the option of having a foster parent or relative caregiver available for support during the assessment; and
(D) The names of foster parents and relative caregivers who have agreed to be available for support.
(b) Within one business day, the certifier must document the initiation of a CPS assessment and the placement of the certified family on inactive referral status in provider case notes in the Child Welfare electronic information system.
(c) Within one business day, the certifier must notify Child Welfare staff responsible for placement that the certified family’s home is on inactive referral status.
(d) Within 14 calendar days of the notification required in paragraph (2)(a)(B) of this rule, Child Welfare must provide written notification to the certified family that the home has been placed on inactive referral status and place a copy of the written notification in the certification file.
(e) The certifier must provide ongoing information regarding the certified family and any individuals living in the home to the assigned CPS worker and the caseworkers of each child or young adult placed in the home.
(f) The certification supervisor must ensure that the actions required in subsections (a) through (e) of this section are completed if the certifier is unavailable.
(3) Assigned Caseworker Actions.
(a) When the assigned caseworker is notified that a report of abuse involving a child or young adult on an open case has been referred for a CPS assessment, the assigned caseworker must comply with OAR 413-080-0051 (Addressing Safety Threats and Reports of Abuse on an Open Case).
(b) When a caseworker has not yet been assigned, the CPS worker is responsible for requirements in OAR 413-080-0051 (Addressing Safety Threats and Reports of Abuse on an Open Case).
Source

Last accessed
Jun. 8, 2021