Oregon Department of Human Services, Child Welfare Programs

Rule Rule 413-015-0608
Additional Activities at the Conclusion of the CPS Assessment on a Home Certified by Child Welfare


(1) CPS Worker and Supervisor Actions.
(a) In addition to the actions required in OAR 413-015-0400 (Purpose and Overview of the CPS Assessment Rules) to 413-015-0485 (Confidentiality), the CPS worker must convene a staffing within five business days of the completion of the CPS assessment to:
(A) Share information gathered during the CPS assessment, and the results of the CPS assessment;
(B) Discuss and determine whether any additional actions described in OAR 413-015-0400 (Purpose and Overview of the CPS Assessment Rules) to 413-015-0485 (Confidentiality) are appropriate;
(C) Determine who needs to be notified of the disposition of the CPS assessment and determine which staff will be responsible for providing notification as outlined in this rule and in OAR 413-015-0470 (Notifications at Conclusion of CPS assessment);
(D) Discuss certification actions that have been taken and whether any additional actions described in OAR 413-200-0270 (Purpose) to 413-200-0298 (Confidentiality of Applicant or Certified Resource Family Information) are appropriate.
(b) The CPS worker must ensure that the following staff are invited to the staffing:
(A) The CPS supervisor;
(B) The assigned Child Welfare certifier or their supervisor; and
(C) The caseworkers assigned to each child or young adult placed in the home or their respective supervisors.
(c) The CPS supervisor or his or her designee:
(A) Must ensure that the staffing, discussed in subsection (a) of this section occurs;
(B) Must determine whether the Child Welfare Program Manager, CPS Consultant, Foster Care Coordinator, or other appropriate personnel should be invited to the staffing; and
(C) When the CPS assessment disposition is founded or substantiated and involves a home certified by Child Welfare, ODDS, or OYA, the CPS supervisor or designee must complete a DHS 150 Sensitive Issue Report.
(D) At the conclusion of any CPS assessment, regardless of the disposition, must immediately notify the assigned caseworkers, the Child Welfare, the CPS Consultant, and the Foster Care Coordinator that the CPS assessment has been completed and approved.
(2) When the disposition involves a child or young adult on an open case, the assigned caseworker must comply with the requirements in OAR 413-080-0051 (Addressing Safety Threats and Reports of Abuse on an Open Case).
(3) Child Welfare Certifier and Certification Supervisor Actions.
(a) At the conclusion of a CPS assessment involving a home certified by Child Welfare, during or within five business days of the meeting required in subsection (1)(a) of this rule, the certifier and certification supervisor must:
(A) Staff the case and review all the information in the CPS assessment;
(B) Determine whether the information indicates certification actions described in OAR 413-200-0270 (Purpose) to 413-200-0298 (Confidentiality of Applicant or Certified Resource Family Information) should be taken; and
(C) Ensure documentation of the results of the staffing in provider case notes in the Child Welfare electronic information system.
(b) After completing the staffing required in subsection (1)(a) of this rule, if Child Welfare determines:
(A) That the Certificate of Approval for the certified family should be revoked, the assigned certifier must initiate revocation of the Certificate of Approval as described in OAR 413-200-0296 (Responsibilities Regarding Denial or Revocation of a Certification).
(B) That inactive referral status should continue because one or more of the conditions in OAR 413-200-0294 (Responsibilities Regarding Inactive Referral Status) are present, the assigned certifier must summarize the outcome of the assessment and the reasons for continuing inactive referral status in a letter delivered to the certified family within 10 calendar days of the completed CPS assessment. The certifier must retain a copy of the letter in the certification file.
(C) That the certificate will not be revoked after a founded or substantiated or unable to determine or inconclusive disposition, the assigned certifier must:
(i) Submit written documentation supporting the continued certification to the District Manager or Child Welfare Program Manager for approval;
(ii) Upon receiving approval for continued certification from the District Manager or Child Welfare Program Manager, remove the certified family from inactive referral status;
(iii) Within ten business days of receiving approval from the District Manager or Child Welfare Program Manager, send written notification to the certified family that the home is no longer on inactive referral status and retain a copy of the written notification in the certification file; and
(iv) Notify Child Welfare staff responsible for placement that the certified family is no longer on inactive referral status.
(4) The CPS worker or supervisor, and the Child Welfare certifier or supervisor must meet with the certified family within ten business days of the completion of the CPS assessment to explain the disposition and any certification actions that will be taken unless the certified family declines the opportunity for a meeting.
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Last accessed
Jun. 8, 2021