OAR 125-125-0350
Salem Area Project Review
(1)
The Department shall conduct a special review process for projects on state-owned property, located within the boundaries of the city of Salem.(2)
This review process applies to any state officer, board, commission or department authorized by law to engage in capital construction or improvement projects in the areas described by ORS 276.028.(3)
The Department shall use the Board to assist with this review for major projects or those requiring public input. Reviews will be based upon the development standards and policies contained in the Area Plans previously developed by the Capitol Planning Commission or as modified by the Department after review by the Board.(4)
Area Plans cover the following state properties: Capitol Mall Area; Airport Road Area; Hillcrest Area; Southeast Salem Area (formerly known as Oregon State Corrections Area); State Fair and Exposition Center Area; Oregon State Hospital and Penitentiary Properties Area; Oregon School for the Blind Area; and, Oregon School for the Deaf Area.(5)
For the purposes of the review required under this section, project means expenditures for capital construction or for capital improvement. A project does not include the following:(a)
Interior remodeling that does not substantially change the existing use of space to another use (e.g., office space, or space used by the public);(b)
Repair or maintenance that does not substantially change the existing use of space, that does not add additional square footage to a building, and that does not change exterior building design;(c)
Individual plantings within an established landscape plan that do not alter the overall plan concept.(6)
A minor improvement to the building or grounds means an improvement that does not fall within the exceptions under OAR 125-125-0350 (Salem Area Project Review) and impacts the appearance of the building grounds or exterior.(7)
A major improvement to the building or grounds, addition, or new construction means a total rework of the building exterior or landscaping, an addition to the building, or construction of a new building.(8)
No state agency may expend funds for any project subject to the requirements of this section unless the project has been reviewed and approved through the described review process. An agency is not precluded by this rule from collecting management data for the preparation of a project proposal.(9)
An agency seeking project review will submit a written request to the Statewide Facilities Program not less than 21 days before the next scheduled meeting of the Board. The Department shall provide a standard form for agencies to use to request project review. The Department may waive the notification period for good cause. The requesting agency shall provide 10 copies of materials submitted.(10)
Projects for minor improvements to the building or grounds shall include:(a)
A completed project application form;(b)
A written description of the project;(c)
Site, architectural, and landscaping plans (if applicable) for the project;(d)
Sufficient information to demonstrate compliance with the applicable Area Plan; and(e)
Sufficient information to demonstrate compliance with local zoning and other applicable standards.(11)
Projects for major improvements to buildings or grounds, additions, or new construction shall include an initial submittal including:(a)
A completed project application form;(b)
A written description of the project;(c)
Preliminary site, architectural, and landscaping plans (if applicable) for the project;(d)
A description of the process planned to be used to ensure compliance with the Area Plan and local zoning and other applicable standards; and(e)
A description of any planned meetings with neighborhood groups or other interested members of the public.(12)
Once the design of the major project is completed, the state agency shall make a final project submittal, which shall include:(a)
Site, architectural, and landscaping plans (if applicable) at a design development stage or later;(b)
Sufficient information to demonstrate compliance with the applicable Area Plan;(c)
Sufficient information to demonstrate compliance with local zoning and other applicable standards; and(d)
A record of meetings with neighborhood groups or other interested members of the public.(13)
For new construction projects, facility siting review will be required before starting design and making the required submittals under OAR 125-125-0350 (Salem Area Project Review)(11). For siting review, the following shall be provided:(a)
A completed site need and description form;(b)
A written description of the proposed improvements that will be constructed;(c)
A vicinity map showing the proposed site and its proximity to major streets and surrounding functions;(d)
A topographic map of the proposed site indicating the boundaries for proposed improvements, prominent features, surrounding buildings, and other related information to provide a context for the project;(e)
Preliminary information about whether sewer, water, streets, and other infrastructure is available to service the proposed use;(f)
A preliminary assessment of any wetland, flood plain, environmental, or archeological issues on the site and whether development would likely impact them;(g)
Sufficient information to demonstrate compliance with local zoning, comprehensive plan, and other related land use standards.(h)
If the proposed site is on state-owned property, sufficient information to demonstrate that the proposed use is in compliance with the applicable Area Plan; and(i)
If the proposed site is to be acquired, an assessment of what state-owned properties were considered and why none were acceptable, plus information required by the Facility Siting Policy 125-6-115.(14)
If the project is within the areas included in the Capitol Mall Area Plan, the required submittals shall also include the conclusions from the Capitol Mall Project Review Committee according to the requirements of OAR 125-125-0450 (Capitol Mall Area Project Review).(15)
The Board shall review the material submitted by the agency and acknowledge if the applicable requirements were met. The Board shall also provide an opportunity for interested members of the public to comment about the project’s compliance with the Area Plan. The Board will then pass the record of the project review to the agency and the Director.
Source:
Rule 125-125-0350 — Salem Area Project Review, https://secure.sos.state.or.us/oard/view.action?ruleNumber=125-125-0350.