Oregon Oregon Department of Education

Rule Rule 581-021-0260
An Educational Agency or Institution’s Annual Notification


(1)

Each educational agency or institution shall annually notify parents of students currently in attendance, and eligible students currently in attendance, at the agency or institution of their rights under OAR 581-021-0220 (Definitions) through 581-021-0440.
(2)The notice must inform parents and eligible students that they have a right to:

(a)

Inspect and review the student’s education records;

(b)

Request the amendment of the student’s education records to ensure that they are not inaccurate, misleading, or otherwise in violation of the student’s privacy or other rights;

(c)

Consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that these rules authorize disclosure without consent;

(d)

Pursuant to OAR 581-021-0410 (Filing a Federal Complaint), file with the U.S. Department of Education a complaint under 34 CFR § 99.64 concerning alleged failures by the agency or institution to comply with the requirements of the Family Educational Rights and Privacy Act; and

(e)

Obtain a copy of the policy adopted under OAR 581-021-0250 (An Educational Agency or Institution’s Policy Regarding Student Education Records).

(3)

The notice must include all of the following:

(a)

The procedure for exercising the right to inspect and review education records.

(b)

The procedure for requesting amendment of records under OAR 581-021-0300 (A Parent or Eligible Student’s Request for Amendment of a Student’s Education Records);

(c)

Regarding disclosure of education records to school officials and teachers within the education agency whom the agency has determined to have legitimate educational interest, a specification of the criteria for determining who constitutes a school official and what constitutes a legitimate educational interest;

(4)

Each educational agency or institution shall annually notify parents and eligible students of what it considers to be directory information and the conditions for disclosure of such information as provided in OAR 581-021-0390 (Conditions for the Disclosure of Directory Information).

(5)

Each educational agency or institution shall annually notify parents or eligible students that it forwards education records requested under OAR 581-021-0250 (An Educational Agency or Institution’s Policy Regarding Student Education Records)(1)(m) and (p) within 10 days of receiving the request.

(6)

The notice provided under section (1) of this rule must also indicate the places where copies of the policy adopted under OAR 581-021-0250 (An Educational Agency or Institution’s Policy Regarding Student Education Records) are located.

(7)

An educational agency or institution may provide this notice by any means that are reasonably likely to inform the parents and eligible students of their rights;

(8)

An agency or institution of elementary or secondary education shall effectively notify parents of students who have a primary or home language other than English.

(9)

An educational agency or institution shall effectively notify parents or eligible students who have a disability.
[Publications: Publications referenced are available from the agency.]
Source

Last accessed
Jun. 8, 2021