OAR 581-021-0400
Recordkeeping Requirements

(1)

An educational agency or institution shall maintain a record of each request for access to and each disclosure of personally identifiable information from the education records of each student:

(a)

The agency or institution shall maintain the record with the education records of the student as long as the records are maintained;

(b)

For each request or disclosure the record must include:

(A)

The parties who have requested or received personally identifiable information from the education records;

(B)

The date access was given; and

(C)

The legitimate interests the parties had in requesting or obtaining the information.

(2)

If an educational agency or institution discloses personally identifiable information from an education record with the understanding authorized under OAR 581-021-0350 (Limitations on the Redisclosure of Information)(2), the record of disclosure required under this section must include:

(a)

The names of the additional parties to which the receiving party may disclose the information on behalf of the educational agency or institution; and

(b)

The legitimate interests under OAR 581-021-0340 (Exceptions to Prior Consent) which each of the additional parties has in requesting or obtaining the information.

(3)

The following parties may inspect the record relating to each student:

(a)

The parent or eligible student;

(b)

The school official or his or her assistants who are responsible for the custody of the records;

(c)

Those parties authorized in OAR 581-021-0340 (Exceptions to Prior Consent)(1) and (3) for the purposes of auditing the recordkeeping procedures of the educational agency or institution.

(4)

Section (1) of this rule does not apply if the request was from or the disclosure was to:

(a)

The parent or eligible student;

(b)

A school official under OAR 581-021-0340 (Exceptions to Prior Consent)(1);

(c)

A party with written consent from the parent or eligible student; or

(d)

A party seeking directory information.

(e)

A party seeking or receiving the records as directed by a Federal grand jury or other law enforcement subpoena and the issuing court or other issuing agency has ordered that the existence or the contents of the subpoena or the information furnished in response to the subpoena not be disclosed.

Source: Rule 581-021-0400 — Recordkeeping Requirements, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=581-021-0400.

581‑021‑0009
Exemptions 581‑021‑0013
Child Development Specialist Programs 581‑021‑0017
Dental Screening Certification 581‑021‑0019
Interdistrict Transfer Agreement 581‑021‑0020
District School Board Proceedings 581‑021‑0022
Student Evaluation 581‑021‑0023
Mercury Elimination Policy 581‑021‑0026
Examination of Children Instructed by Parent, Legal Guardian or Private Teacher 581‑021‑0029
Home Schooling for Children with Disabilities 581‑021‑0030
Limitation on Administration and Utilization of Tests in Public Schools 581‑021‑0031
Vision Screening 581‑021‑0033
Interscholastic Activities Eligibility Requirement for Home School Students 581‑021‑0037
Administration of Medication 581‑021‑0038
Minimum Requirements for School District Sexual Harassment Policies 581‑021‑0041
Form and Protocol for Sports Physical Examinations 581‑021‑0043
Displaying Sovereign Tribal Government’s Flags in Public Schools 581‑021‑0045
Discrimination Prohibited 581‑021‑0046
Program Compliance Standards 581‑021‑0047
Prohibits Public Schools from using Native American Mascots 581‑021‑0050
Minimum Standards for Student Conduct and Discipline 581‑021‑0055
Standards of Conduct 581‑021‑0060
Discipline Procedures, Prohibition of Corporal Punishment 581‑021‑0061
Corporal Punishment 581‑021‑0065
Suspension 581‑021‑0070
Expulsion 581‑021‑0071
District Information for Parents and Students Regarding the Availability of Alternative Education Programs 581‑021‑0072
Registration of Private Alternative Programs/Schools 581‑021‑0073
Denial, Suspension, or Revocation of Registration of Private Alternative Program/School Procedure 581‑021‑0075
Distribution 581‑021‑0076
Exemption from Compulsory Attendance 581‑021‑0077
Compulsory Attendance Notices and Citation 581‑021‑0081
Student Absences 581‑021‑0100
School Traffic Patrols 581‑021‑0110
Tobacco Free Schools 581‑021‑0200
Standard Education for Oregon Students 581‑021‑0210
Evaluating Student Transcripts 581‑021‑0220
Definitions 581‑021‑0225
Records of Law Enforcement Units 581‑021‑0230
The Rights of Parents 581‑021‑0240
The Rights of Eligible Students 581‑021‑0250
An Educational Agency or Institution’s Policy Regarding Student Education Records 581‑021‑0255
Transfer of Student Education Records 581‑021‑0260
An Educational Agency or Institution’s Annual Notification 581‑021‑0265
Confidentiality of Student Education Records 581‑021‑0270
Rights of Inspection and Review of Education Records 581‑021‑0280
Fees for Copies of Education Records 581‑021‑0290
Limitations on the Right to Inspect and Review Records 581‑021‑0300
A Parent or Eligible Student’s Request for Amendment of a Student’s Education Records 581‑021‑0310
Right to a Hearing to Challenge Content 581‑021‑0320
Minimum Requirements for the Conduct of a Hearing 581‑021‑0330
Prior Consent to Disclose Information 581‑021‑0340
Exceptions to Prior Consent 581‑021‑0350
Limitations on the Redisclosure of Information 581‑021‑0360
Conditions for the Disclosure of Information to Other Educational Agencies or Institutions 581‑021‑0370
Conditions for the Disclosure of Information for Federal or State Program Purposes 581‑021‑0371
Conditions for Disclosure of Information to Comply with Judicial Order or Subpoena 581‑021‑0372
Conditions for the Disclosure of Information When Legal Action Initiated 581‑021‑0380
Conditions for the Disclosure of Information in Health and Safety Emergencies 581‑021‑0390
Conditions for the Disclosure of Directory Information 581‑021‑0391
Conditions for the Disclosure of Information to Juvenile Justice Agencies 581‑021‑0400
Recordkeeping Requirements 581‑021‑0410
Filing a Federal Complaint 581‑021‑0420
Civil Action 581‑021‑0430
The Distribution of Rules Relating to Student Records 581‑021‑0505
Radio Frequency Identification Device Policy for Student 581‑021‑0510
Fingerprinting: Definitions 581‑021‑0511
Fingerprinting of Subject Individuals in Positions Not Requiring Licensure as Teachers, Administrators, Personnel Specialists, School Nurses 581‑021‑0512
Non-employment criminal background checks for school districts 581‑021‑0550
Definitions: Restraint and Seclusion 581‑021‑0553
Use of Restraint and Seclusion in Public Education Programs 581‑021‑0556
Procedures Regarding Restraint and Seclusion 581‑021‑0563
Approval of Restraint and Seclusion Training Programs for School Staff 581‑021‑0566
Required Use of Approved Restraint and Seclusion Programs 581‑021‑0568
Standards for Seclusion Rooms 581‑021‑0569
Use of Seclusion Cells Prohibited 581‑021‑0570
Complaint Procedures 581‑021‑0576
Definitions 581‑021‑0578
School District Eligibility to Offer a Post Graduate Scholar Program 581‑021‑0579
Student Eligibility to Participate in a Post Graduate Scholar Program 581‑021‑0580
Definitions 581‑021‑0582
Establishment 581‑021‑0584
Oregon State Seal of Biliteracy
Last Updated

Jun. 8, 2021

Rule 581-021-0400’s source at or​.us