OAR 583-030-0044
State Responsibility for Student Records

Effective January 13, 2015:

(1)

The state is ultimate custodian of records documenting in transcript form the admission, academic degree credits, and performance ratings of students enrolled in Oregon schools that have been authorized by the Higher Education Coordinating Commission to offer instruction or related services in or from Oregon leading to degrees that are valid as public credentials. Whenever such transcripts appear to be at risk of damage, loss, or misappropriation, the commission’s executive director may direct a school to change its practices in order to safeguard the records, and the school shall comply immediately.

(2)

If such an authorized Oregon school plans to discontinue operations or is warned by the commission’s executive director specifically because of failure to safeguard student records, the school shall promptly furnish to the commission legible paper copies of fully current transcripts.

(3)

If such an authorized Oregon school discontinues operation or has degree authorization revoked or suspended, it may seek commission permission to place original transcripts in the custody of a related or similar school that will continue to issue them on behalf of former students. The commission will approve another school as custodian or else seek possession of the original transcripts, if necessary by court order.

(4)

The commission on request may take possession of transcripts from a closing Oregon unit of a non-Oregon degree granting school, if that appears to be the only way to protect Oregon residents who were enrolled at the Oregon unit.

(5)

Upon taking possession of student academic transcripts, the commission will issue a transcript copy at the request of any student who is not delinquent in fee payment, except that the commission will not issue such transcript copies while any unit of the school of origin or the assigned custodial school can administer their issuance. Individual student records are confidential and not commission records open to the public.

Source: Rule 583-030-0044 — State Responsibility for Student Records, https://secure.sos.state.or.us/oard/view.action?ruleNumber=583-030-0044.

583‑030‑0005
Purpose and Scope 583‑030‑0009
Exclusions 583‑030‑0010
Exemptions 583‑030‑0015
Definitions of Terms 583‑030‑0016
Exclusive Use of Term “University” 583‑030‑0020
Exercise of Office of Degree Authorization Authority 583‑030‑0025
General Conditions Required for Residential or Semi-residential Degree Program Authorization 583‑030‑0030
Application Procedure 583‑030‑0032
Review Process for Degrees 583‑030‑0035
Standards for Schools Offering Degree Programs In or From Oregon 583‑030‑0036
Schools With Limited Resident Instruction in Oregon 583‑030‑0038
Nondegree Certificates and Diplomas Granted by Degree-Granting Schools 583‑030‑0039
Honorary Degrees 583‑030‑0041
Authorization Statement in School Catalog 583‑030‑0042
Reporting Requirements 583‑030‑0043
Duty to Notify Employees and Students of Change in Status 583‑030‑0044
State Responsibility for Student Records 583‑030‑0045
At-Risk, Probation, Revocation or Suspension of Authorization 583‑030‑0046
Fees and Expenses 583‑030‑0049
Criminal and Civil Penalties 583‑030‑0051
Surety Bonds Generally 583‑030‑0052
Letters of Credit Generally 583‑030‑0053
Entity Name Required on Bond or Letter of Credit 583‑030‑0054
Cancellation of Bond or Letter of Credit by Surety or Institution 583‑030‑0056
Bond and Letter of Credit Amounts 583‑030‑0059
Temporary Closure 583‑030‑0063
Emergency State Authorization for Non-Oregon, Non-Authorized Schools

California:	Codes
Colorado:	C.R.S.
Nevada:	NRS
New York:	Laws
Oregon:	OAR, ORS
Texas:	Statutes
World:	Rome Statute, International Dictionary

OAR 583-030-0044 State Responsibility for Student Records

(1)

(2)

(3)

(4)

(5)

OAR 583-030-0044
State Responsibility for Student Records