OAR 583-030-0044
State Responsibility for Student Records


Effective January 13, 2015:

(1)

The state is ultimate custodian of records documenting in transcript form the admission, academic degree credits, and performance ratings of students enrolled in Oregon schools that have been authorized by the Higher Education Coordinating Commission to offer instruction or related services in or from Oregon leading to degrees that are valid as public credentials. Whenever such transcripts appear to be at risk of damage, loss, or misappropriation, the commission’s executive director may direct a school to change its practices in order to safeguard the records, and the school shall comply immediately.

(2)

If such an authorized Oregon school plans to discontinue operations or is warned by the commission’s executive director specifically because of failure to safeguard student records, the school shall promptly furnish to the commission legible paper copies of fully current transcripts.

(3)

If such an authorized Oregon school discontinues operation or has degree authorization revoked or suspended, it may seek commission permission to place original transcripts in the custody of a related or similar school that will continue to issue them on behalf of former students. The commission will approve another school as custodian or else seek possession of the original transcripts, if necessary by court order.

(4)

The commission on request may take possession of transcripts from a closing Oregon unit of a non-Oregon degree granting school, if that appears to be the only way to protect Oregon residents who were enrolled at the Oregon unit.

(5)

Upon taking possession of student academic transcripts, the commission will issue a transcript copy at the request of any student who is not delinquent in fee payment, except that the commission will not issue such transcript copies while any unit of the school of origin or the assigned custodial school can administer their issuance. Individual student records are confidential and not commission records open to the public.

Source: Rule 583-030-0044 — State Responsibility for Student Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=583-030-0044.

Last Updated

Jun. 8, 2021

Rule 583-030-0044’s source at or​.us