OAR 437-001-0765
Safety Committees and Safety Meetings.

This rule requires employers to establish and administer a safety committee, or to hold safety meetings, to communicate and evaluate safety and health issues. Purpose: The purpose of safety committees and safety meetings is to bring workers and management together in a non-adversarial, cooperative effort to promote safety and health. Safety committees and safety meetings will assist you in making continuous improvement to your safety and health programs. Scope: This rule applies to public or private employers in Oregon subject to Oregon OSHA jurisdiction, except as listed below. You do not have to comply with this rule if you are: The sole owner and only employee of a corporation; A member of a board or commission and do not participate in the day-to-day activities of the company. You are not considered an employee for purposes of this rule. Engaged in agricultural activities covered by Division 4, Subdivision C. Engaged in forest activities covered by Division 7, Subdivisions B and C. Division 2, Subdivision L OAR 437-002-0182 (Oregon Rules for Fire Fighters)(7) requires employers engaged in fire service activities to establish a separate fire service safety committee or opt for safety meetings if they meet the criteria in the following table. You can choose a committee or meetings.

(1)

You must establish and administer an effective safety committee or hold effective safety meetings as defined by these rules: Table 1 (attached). Safety Committees

(2)

If you have 20 or fewer employees you must have at least 2 members. If you have more than 20 employees you must have at least 4 members.

(3)

You must have an equal number of employer-selected members and employee-elected or volunteer members. If both parties agree, the committee may have more employee-elected or volunteer members.

(4)

Your safety committee members must: Have a majority agree on a chairperson. Serve a minimum of one year, when possible. Be compensated at their regular rate of pay. Have training in the principles of accident and incident investigations for use in evaluating those events. Have training in hazard identification. Be provided with meeting minutes. Represent major activities of your business.

(5)

Your safety committee must meet on company time as follows: Quarterly in situations where employees do mostly office work. Monthly for all other situations (except the months when quarterly worksite inspections are performed). (6) You must keep written records of each safety committee meeting for three years that include: Names of attendees. Meeting date. All safety and health issues discussed, including tools, equipment, work environment, and work practice hazards. Recommendations for corrective action and a reasonable date by which management agrees to respond. Person responsible for follow up on any recommended corrective actions. All reports, evaluations, and recommendations made by the committee.

(7)

Your safety committee must establish procedures for conducting workplace safety and health inspections. Persons trained in hazard identification must conduct inspections as follows: Table 2 (attached).

(8)

In addition to the above requirements, your safety committee must: Work with management to establish, amend, or adopt accident investigation procedures that will identify and correct hazards. Have a system that allows employees an opportunity to report hazards and safety and health related suggestions. Establish procedures for reviewing inspection reports and for making recommendations to management. Evaluate all accident and incident investigations and make recommendations for ways to prevent similar events from occurring. Make safety committee meeting minutes available for all employees to review. Evaluate management’s accountability system for safety and health, and recommend improvements. Examples include use of incentives, discipline, and evaluating success in controlling safety and health hazards.

(9)

If you have multiple locations, you may choose to have a centralized safety committee. A centralized safety committee must represent the safety and health concerns of all locations and meet the requirements for safety committees. If you rely on a centralized committee, you must also have a written safety and health policy that: Represents management commitment to the committee. Requires and describes effective employee involvement. Describes how the company will hold employees and managers accountable for safety and health. Explains specific methods for identifying and correcting safety and health hazards at each location. Includes an annual written comprehensive review of the committees’ activities to determine effectiveness. Safety Meetings

(10)

Safety meetings must: Include all available employees. Include at least one employer representative authorized to ensure correction of safety and health issues. Be held on company time and attendees paid at their regular rate of pay.

(11)

Hold safety meetings with the following frequency if: Table 3 (attached).

(12)

Safety meetings must include discussions of: Safety and health issues. Accident investigations, causes, and the suggested corrective measures.

(13)

Employers in construction, utility work, and manufacturing must document, make available to all employees, and keep for three years a written record of each meeting that includes the following: Hazards related to tools, equipment, work environment, and unsafe work practices identified and discussed during the meeting. The date of the meeting. The names of those attending the meeting. All other employers do not need to keep these records if all employees attend the safety meeting.

(14)

If you are a subcontractor on a multi-employer worksite, to meet the intent of (11) through (13), your employees may attend the prime contractor’s safety meetings. You may keep the minutes from these meetings as a part of your records to meet the intent of (13). If you choose this option, you must still meet to discuss accidents involving your employees.

(15)

Innovation. After you apply, Oregon OSHA may grant approval for safety committees or safety meetings that differ from the rule requirements yet meet the intent of these rules.

(16)

Effective Dates. The effective date for compliance with this rule is January 1, 2009. For employers with 10 or fewer employees, other than those in construction, the effective date is September 19, 2009.
[ED. NOTE: To view attachments referenced in rule text, click here to view rule.]

Source: Rule 437-001-0765 — Safety Committees and Safety Meetings., https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=437-001-0765.

437–001–0001
Model Rules of Procedure 437–001–0002
Notice to Interested Persons of Rulemaking 437–001–0005
Authority and Applicability of Rules 437–001–0010
Purpose and Scope of Rules 437–001–0015
Definitions 437–001–0020
Authority to Administer 437–001–0025
Liberal Construction 437–001–0030
Use of Gender and Number 437–001–0035
Occupational Safety and Health Rules 437–001–0045
Adoption, Amendment, or Repeal of Rules 437–001–0047
Voluntary Compliance Program, General 437–001–0050
Enforcement Program, General 437–001–0053
Preserving Physical Evidence at the Scene of an Accident 437–001–0055
Priority of Inspections 437–001–0057
Scheduling Inspections 437–001–0060
Advance Notice 437–001–0065
Right of Entry 437–001–0070
Inspection Warrants 437–001–0075
Opening Conference 437–001–0080
Inspection Without Employer or Employer Representative 437–001–0085
Employee Representation on Inspection Team 437–001–0090
Inspection Procedures 437–001–0096
Red Warning Notice 437–001–0099
Closing Conference 437–001–0135
Evaluation of Probability to Establish Penalties 437–001–0140
Evaluation of Severity to Establish Penalties 437–001–0145
Penalty for Other than Serious or Serious Violation 437–001–0155
Determination of Penalty — Failure to Correct 437–001–0160
Penalty Criteria — Repeat Violation 437–001–0165
Determination of Penalty — Repeat Violation 437–001–0170
Determination of Penalty — Failure to Report an Occupational Fatality, Catastrophe, or Accident 437–001–0171
Determination of Penalty — Failure to Register a Farm Labor Camp/Facility 437–001–0175
Determination of Penalty — Willful or Egregious Violation 437–001–0176
Determination of Penalty — Failure to Notify Employees of Advance Notice 437–001–0180
Determination of Penalty — Relating to Red Warning Notice 437–001–0201
Determination of Penalty — Relating to Field Sanitation 437–001–0203
Determination of Penalty — Relating to Violations Which Have No Probability and Severity. 437–001–0205
Citation and Notice of Penalty 437–001–0215
Employer Response to Citation and Notice of Penalty 437–001–0220
Payment of Penalties 437–001–0225
Penalty for Falsification 437–001–0230
Correction of Violation 437–001–0231
Abatement Verification 437–001–0235
Failure to Correct Violation 437–001–0240
Extension of Correction Date — Application 437–001–0245
Extension of Correction Date — Decision 437–001–0250
Extension of Correction Date — Revocation 437–001–0251
Extension of Correction Date — Hearing on the Application 437–001–0255
Requesting an Appeal and an Informal Conference 437–001–0265
Amendment, Reissue or Withdrawal of Citation 437–001–0270
Discretion To Prevent a Manifest Injustice 437–001–0275
Posting Requirements 437–001–0280
Posting on Selected Multi-Employer Jobsites 437–001–0285
Form and Content of a Complaint 437–001–0290
Division Action on Complaints 437–001–0295
Discrimination Complaint 437–001–0400
Application for a Variance 437–001–0405
Interim Order Relating to a Variance 437–001–0410
Administrative Action on Variance Application 437–001–0411
Hearings for Variance Applications 437–001–0415
Criteria for Variance Approval 437–001–0420
Decision on Variance Request 437–001–0425
Employer’s Duty to Meet Variance Terms 437–001–0430
Modification or Revocation of a Variance 437–001–0435
Effect of a Variance Granted by the U.S. Secretary of Labor 437–001–0450
Voluntary Compliance Consultative Services 437–001–0455
Application for Consultative Services 437–001–0460
Consultation 437–001–0700
Recording Workplace Injuries and Illnesses 437–001–0704
Reporting Fatalities, Catastrophes, Injuries and Illnesses to Oregon OSHA 437–001–0706
Recordkeeping for Health Care Assaults 437–001–0740
Falsification or Failure to Keep and Post Records or Make Reports 437–001–0742
Recordkeeping Variances and Exceptions 437–001–0744
Rule Addressing COVID-19 Workplace Risks 437–001–0760
Rules for All Workplaces 437–001–0765
Safety Committees and Safety Meetings. 437–001–0800
Application Procedures 437–001–0805
Application Review 437–001–0810
Grant Awards 437–001–0830
Authority for Rules 437–001–0835
Purpose of Rules 437–001–0840
Applicability of Rules 437–001–0845
Definitions 437–001–0850
Administration of Rules 437–001–0855
Assistance Available under the Worksite Redesign Program 437–001–0860
Eligibility for Worksite Redesign Assistance 437–001–0865
Procedure to Use the Worksite Redesign Program 437–001–0870
Application Review 437–001–0875
Grant Awards 437–001–0880
Program Evaluation 437–001–0885
Audits 437–001–0890
Sanctions 437–001–0895
Issuance/Service of Sanction Orders 437–001–1005
Authority and Applicability of Rules 437–001–1010
Purpose and Scope 437–001–1015
Definitions 437–001–1020
General Requirements 437–001–1025
Notification of Services 437–001–1030
Requests for Services 437–001–1035
Loss Prevention Services 437–001–1040
Required Loss Prevention Services 437–001–1050
Self-Insured and Group Self-Insured Employer Loss Prevention Assistance 437–001–1055
Self-Insured and Group Self-Insured Employer Loss Prevention Programs 437–001–1060
Self-Insured and Group Self-Insured Employer Loss Prevention Effort 437–001–1065
Penalty Provisions for Insurers
Last Updated

Jun. 8, 2021

Rule 437-001-0765’s source at or​.us