OAR 166-200-0250
Building Records

Building Records document actions on real property owned or used by the city or private interests.

(1)

Building Board of Appeals Records — Minimum retention:

(a)

Minutes, agendas, resolutions, indexes, and exhibits (not retained permanently elsewhere in city records), retain permanently;

(b)

Audio or visual recordings, retain 1 year after minutes prepared and approved;

(c)

All other records and exhibits not pertinent to minutes, retain 5 years.

(2)

Building Code Violation Records — Minimum retention: 10 years after last action.

(3)

Building Inspection Records — Minimum retention:

(a)

Final inspections, retain for the life of the structure;

(b)

All other inspections, retain 2 years.

(4)

Building Plans, City Owned Structures — Minimum retention:

(a)

If permit issued and structure completed, retain for the life of the structure;

(b)

If no permit issued, retain 180 days;

(c)

If permit issued, but structure not started, completed, or permit expired, retain 180 days after expiration date.

(5)

Building Plans, Nonresidential — Minimum retention:

(a)

If permit issued and structure completed, retain 10 years after substantial completion [as defined by ORS 12.135 (Action for damages from construction, alteration or repair of improvement to real property)(3)];

(b)

If no permit issued, retain 180 days;

(c)

If permit issued, but structure not started, completed, or permit expired, retain 180 days after expiration date.

(6)

Building Plans, Residential — Minimum retention:

(a)

If permit issued and structure completed, retain 2 years after substantial completion;

(b)

If no permit issued, retain 180 days;

(c)

If permit issued, but structure not started or permit has expired, retain 180 days after expiration date.

(7)

Certificates of Occupancy — Minimum retention: Life of the structure.

(8)

Unsafe Building Records — Minimum retention: 5 years after final action.

Source: Rule 166-200-0250 — Building Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0250.

166–200–0200
City Records 166–200–0205
Accounting — Bonds 166–200–0210
Accounting — Disbursements 166–200–0215
Accounting — Financial Reporting 166–200–0220
Accounting — Grants 166–200–0225
Accounting — Reconciliation 166–200–0230
Accounting — Revenue 166–200–0235
Administrative 166–200–0240
Airport 166–200–0245
Budgeting 166–200–0250
Building Records 166–200–0255
Communications and Distributions 166–200–0260
Compliance 166–200–0265
Contracts 166–200–0270
Information Management 166–200–0275
Legal 166–200–0280
Library 166–200–0285
Mayor/Council 166–200–0290
Municipal Court 166–200–0295
Payroll 166–200–0300
Permitting, Licensing and Certifying 166–200–0305
Personnel — Administration 166–200–0310
Personnel — Compensation and Classification 166–200–0315
Personnel — Medical 166–200–0320
Planning and Development 166–200–0325
Policy 166–200–0330
Professional Development 166–200–0335
Property Management — Hazardous Materials 166–200–0340
Property Management — Inventory 166–200–0345
Property Management — Maintenance and Disposition 166–200–0350
Public Safety 166–200–0355
Public Works — Engineering 166–200–0360
Public Works — Operations 166–200–0365
Public Works — Traffic Engineering 166–200–0370
Public Works — Wastewater and Water Treatment 166–200–0375
Recorder — Elections 166–200–0380
Recorder — General 166–200–0385
Reporting 166–200–0390
Risk Management — Claims 166–200–0395
Risk Management — Safety 166–200–0400
Scheduling 166–200–0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0250’s source at or​.us