OAR 166-200-0250
Building Records

Building Records document actions on real property owned or used by the city or private interests.

(1)

Building Board of Appeals Records — Minimum retention:

(a)

Minutes, agendas, resolutions, indexes, and exhibits (not retained permanently elsewhere in city records), retain permanently;

(b)

Audio or visual recordings, retain 1 year after minutes prepared and approved;

(c)

All other records and exhibits not pertinent to minutes, retain 5 years.

(2)

Building Code Violation Records — Minimum retention: 10 years after last action.

(3)

Building Inspection Records — Minimum retention:

(a)

Final inspections, retain for the life of the structure;

(b)

All other inspections, retain 2 years.

(4)

Building Plans, City Owned Structures — Minimum retention:

(a)

If permit issued and structure completed, retain for the life of the structure;

(b)

If no permit issued, retain 180 days;

(c)

If permit issued, but structure not started, completed, or permit expired, retain 180 days after expiration date.

(5)

Building Plans, Nonresidential — Minimum retention:

(a)

If permit issued and structure completed, retain 10 years after substantial completion [as defined by ORS 12.135 (Action for damages from construction, alteration or repair of improvement to real property)(3)];

(b)

If no permit issued, retain 180 days;

(c)

If permit issued, but structure not started, completed, or permit expired, retain 180 days after expiration date.

(6)

Building Plans, Residential — Minimum retention:

(a)

If permit issued and structure completed, retain 2 years after substantial completion;

(b)

If no permit issued, retain 180 days;

(c)

If permit issued, but structure not started or permit has expired, retain 180 days after expiration date.

(7)

Certificates of Occupancy — Minimum retention: Life of the structure.

(8)

Unsafe Building Records — Minimum retention: 5 years after final action.

Source: Rule 166-200-0250 — Building Records, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0250.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0250’s source at or​.us