OAR 166-200-0380
Recorder — General

Recorder is responsible for the care and management of all city records. General documents the management and care of the city’s public records.

(1)

Annexation Records — Minimum retention: Permanent.

(2)

City Charter — Minimum retention: Permanent.

(3)

City Code — Minimum retention: Permanent.

(4)

Deeds to City-Owned Land — Minimum retention:

(a)

Record of sale or property transfer and legal property description, retain permanently;

(b)

All other records, retain until property sold and any applicable audits have been completed.

(5)

Easements — Minimum retention: Permanent.

(6)

Index/Finding Aid Records — Minimum retention: Until superseded or obsolete.

(7)

Filing System Records — Minimum retention: 5 years after superseded or abolished.

(8)

Forms Development Records — Minimum retention: Until superseded or obsolete.

(9)

Microfilm Quality Control Records — Minimum retention: Same as related microfilm.

(10)

Oaths of Office — Minimum retention: 6 years after most recent oath expired.

(11)

Orders — Minimum retention: Permanent

(12)

Ordinances — Minimum retention: Permanent.

(13)

Property Dedication Records — Minimum retention: Permanent.

(14)

Property Vacation Records — Minimum retention: Permanent.

(15)

Records Management Records — Minimum retention:

(a)

Destruction records, retain 25 years;

(b)

Index/Finding Aid Records — Until superseded or obsolete;

(c)

Filing System Records — 5 years after superseded or abolished;

(d)

Other records, retain 5 years after superseded or obsolete.

(16)

Council Resolutions — Minimum retention: Permanent.

(17)

Waivers of Remonstrance — Minimum retention:

(a)

If waiver has an expiration date, retain 6 years after expiration date;

(b)

If waiver carries no expiration date, retain 6 years after completion of project.

Source: Rule 166-200-0380 — Recorder — General, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0380.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0380’s source at or​.us