OAR 166-200-0320
Planning and Development

Planning and Development documents the city’s objectives and the means for obtaining them.

(1)

Comprehensive Plan Records — Minimum retention: Permanent.

(2)

Conditional Use Records — Minimum retention: 10 years after expiration, revocation, or discontinuance of use.

(3)

Design and Development Review Records — Minimum retention:

(a)

Minutes, agendas, resolutions, indexes, and exhibits (not retained permanently elsewhere in city records), retain permanently;

(b)

Audio or visual recording, retain 1 year after minutes prepared and approved;

(c)

Exhibits not pertinent to minutes, retain 5 years;

(d)

If no permit issued, retain 180 days;

(e)

If permit issued, but structure not started or completed, retain 2 years;

(f)

All other records if permit issued and structure completed, retain 2 years after substantial completion [as defined by ORS12.135(3)].

(4)

Enterprise Zone Records — Minimum retention:

(a)

Reports summarizing results or activities, retain permanently;

(b)

All other records, retain 4 years after zone designation expires.

(5)

Historic Structures Rehabilitation Project Reviews — Minimum retention: 3 years after project closed.

(6)

Housing Authority Individual Tenant History Records — Minimum retention: 5 years after separation from program.

(7)

Housing Authority Program Management Records — Minimum retention: 3 years after annual or final expenditure report submitted.

(8)

Housing Authority Property Management Records — Minimum retention: 6 years after expiration.

(9)

Housing Authority Rejected Assistance Application Records — Minimum retention: 3 years.

(10)

Master Plans — Minimum retention: Permanent.

(11)

Sewage Sludge Management Plans — Minimum retention: Permanent.

(12)

Sign Review Records — Minimum retention: Life of the structure.

(13)

Strategic Plans — Minimum retention: 10 years.

(14)

Subdivision and Partition Records — Minimum retention:

(a)

If approved and city conditions met, retain permanently;

(b)

If not approved, retain 10 years after expiration or revocation;

(c)

Withdrawal request letters, retain 3 years;

(d)

Withdrawn applications, retain 180 days if not returned to applicant at time of withdrawal.

(15)

Urban Renewal Project Records — Minimum retention: 25 years after district sunsets.

(16)

Variance and Exception Records — Minimum retention: 10 years after life of structure or expiration, revocation, or discontinuance of use.

(17)

Wetlands Conservation Planning Records — Minimum retention: Permanent.

(18)

Withdrawn Land Use Application Records — Minimum retention: 180 days if not returned to applicant at time of withdrawal.

(19)

Zone Change Records — Minimum retention:

(a)

Applications, findings of fact, and decision documents, retain permanently;

(b)

All other records, retain 10 years after approval or denial.

Source: Rule 166-200-0320 — Planning and Development, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0320.

166–200–0200
City Records 166–200–0205
Accounting — Bonds 166–200–0210
Accounting — Disbursements 166–200–0215
Accounting — Financial Reporting 166–200–0220
Accounting — Grants 166–200–0225
Accounting — Reconciliation 166–200–0230
Accounting — Revenue 166–200–0235
Administrative 166–200–0240
Airport 166–200–0245
Budgeting 166–200–0250
Building Records 166–200–0255
Communications and Distributions 166–200–0260
Compliance 166–200–0265
Contracts 166–200–0270
Information Management 166–200–0275
Legal 166–200–0280
Library 166–200–0285
Mayor/Council 166–200–0290
Municipal Court 166–200–0295
Payroll 166–200–0300
Permitting, Licensing and Certifying 166–200–0305
Personnel — Administration 166–200–0310
Personnel — Compensation and Classification 166–200–0315
Personnel — Medical 166–200–0320
Planning and Development 166–200–0325
Policy 166–200–0330
Professional Development 166–200–0335
Property Management — Hazardous Materials 166–200–0340
Property Management — Inventory 166–200–0345
Property Management — Maintenance and Disposition 166–200–0350
Public Safety 166–200–0355
Public Works — Engineering 166–200–0360
Public Works — Operations 166–200–0365
Public Works — Traffic Engineering 166–200–0370
Public Works — Wastewater and Water Treatment 166–200–0375
Recorder — Elections 166–200–0380
Recorder — General 166–200–0385
Reporting 166–200–0390
Risk Management — Claims 166–200–0395
Risk Management — Safety 166–200–0400
Scheduling 166–200–0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0320’s source at or​.us