OAR 166-200-0285
Mayor/Council


Mayor/Council documents the activities and decisions of the city’s elected officials.

(1)

Appointment Records — Minimum retention:

(a)

Mayor or councilor appointments, retain permanently;

(b)

Commissioners and other positions, if appointed, retain 6 years after separation;

(c)

All other positions, if not appointed, retain 1 year.

(2)

Legislative Issues Records — Minimum retention: 4 years.

(3)

Proclamations — Minimum retention:

(a)

Proclamations requested by outside groups or organizations, retain 1 year;

(b)

All other proclamations, retain permanently.

(4)

Sister City Records — Minimum retention:

(a)

Ceremonial agreements, retain permanently;

(b)

Financial records, retain 3 years.

(5)

State of the City Addresses — Minimum retention: Permanent.
166‑200‑0200
City Records
166‑200‑0205
Accounting — Bonds
166‑200‑0210
Accounting — Disbursements
166‑200‑0215
Accounting — Financial Reporting
166‑200‑0220
Accounting — Grants
166‑200‑0225
Accounting — Reconciliation
166‑200‑0230
Accounting — Revenue
166‑200‑0235
Administrative
166‑200‑0240
Airport
166‑200‑0245
Budgeting
166‑200‑0250
Building Records
166‑200‑0255
Communications and Distributions
166‑200‑0260
Compliance
166‑200‑0265
Contracts
166‑200‑0270
Information Management
166‑200‑0275
Legal
166‑200‑0280
Library
166‑200‑0285
Mayor/Council
166‑200‑0290
Municipal Court
166‑200‑0295
Payroll
166‑200‑0300
Permitting, Licensing and Certifying
166‑200‑0305
Personnel — Administration
166‑200‑0310
Personnel — Compensation and Classification
166‑200‑0315
Personnel — Medical
166‑200‑0320
Planning and Development
166‑200‑0325
Policy
166‑200‑0330
Professional Development
166‑200‑0335
Property Management — Hazardous Materials
166‑200‑0340
Property Management — Inventory
166‑200‑0345
Property Management — Maintenance and Disposition
166‑200‑0350
Public Safety
166‑200‑0355
Public Works — Engineering
166‑200‑0360
Public Works — Operations
166‑200‑0365
Public Works — Traffic Engineering
166‑200‑0370
Public Works — Wastewater and Water Treatment
166‑200‑0375
Recorder — Elections
166‑200‑0380
Recorder — General
166‑200‑0385
Reporting
166‑200‑0390
Risk Management — Claims
166‑200‑0395
Risk Management — Safety
166‑200‑0400
Scheduling
166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0285’s source at or​.us