OAR 166-200-0345
Property Management — Maintenance and Disposition

Property Management is responsible for the inventory, general maintenance and disposition of agency properties. Maintenance and Disposition documents the maintenance and disposition of equipment and property owned by the city.

(1)

Backflow Prevention Device Test Records — Minimum retention: 10 years.

(2)

Bridge and Culvert Maintenance and Repair Records — Minimum retention:

(a)

Records with engineering stamps documenting structural maintenance or repairs, retain 2 years after bridge or culvert permanently removed from service;

(b)

All other records, retain 2 years.

(3)

Bridge Inspection Records — Minimum retention: 2 years after bridge removed from service.

(4)

Computer System Maintenance Records — Minimum retention:

(a)

Records related to system or component repair or service, retain for the life of the system or component;

(b)

Records related to regular or essential records backups, retain 1 year after superseded or obsolete.

(5)

Equipment Calibration Records — Minimum retention: Life of the equipment.

(6)

Equipment Issued Records — Minimum retention: Until superseded or obsolete.

(7)

Equipment Maintenance and Repair Records — Minimum retention: 3 years after disposition of equipment.

(8)

Facilities and Grounds Inspection Records — Minimum retention: 2 years.

(9)

Facilities and Grounds Maintenance and Repair Records — Minimum retention:

(a)

Records requiring engineering stamps, retain 2 years after life of structure;

(b)

All other records, retain 2 years.

(10)

Hydrant Records — Minimum retention:

(a)

Retain location and specification records until hydrant permanently removed from service;

(b)

Retain maintenance, test and repair records 2 years.

(11)

Maintenance Request/Complaint Records — Minimum retention: 2 years after last action.

(12)

Property Disposition Records — Minimum retention: 3 years after disposition of property.

(13)

Radar Equipment Certification and Maintenance Records — Minimum retention: 2 years after disposition of equipment.

(14)

Sewer and Storm Drainage Maintenance and Repair Records — Minimum retention:

(a)

Records requiring engineering stamps, retain 2 years after life of structure;

(b)

All other records, retain 2 years.

(15)

Sewer Smoke Test Records — Minimum retention: 10 years.

(16)

Sewer Television/Videoscan Inspection Records — Minimum retention:

(a)

Written reports, retain 1 year after the life of the sewer line;

(b)

Videotapes, retain 1 year after written report submitted.

(17)

Street and Road Condition Inventory Records — Minimum retention: 5 years after annual audit report issued.

(18)

Street Maintenance and Repair Records — Minimum retention:

(a)

Records requiring engineering stamps, retain 10 years after substantial completion;

(b)

All other records, retain 2 years.

(19)

Street Surface Maintenance Records — Minimum retention: 3 years after annual audit report issued.

(20)

Streetlight Inventory Records — Minimum retention: Until superseded or obsolete

(21)

Streetlight Maintenance and Repair Records — Minimum retention: 3 years after annual audit report issued.

(22)

Technical Manuals, Specifications, and Warranties — Minimum retention:

(a)

Manuals, retain until disposition of vehicle or equipment;

(b)

Warranties, retain until expiration.

(23)

Traffic Control Equipment Maintenance and Repair Records — Minimum retention:

(a)

Traffic signal records, retain 2 years after equipment permanently removed from service;

(b)

Traffic sign records, retain 2 years.

(24)

Utility Meter Installation, Maintenance, and Repair Records — Minimum retention: 5 years.

(25)

Valve Maintenance Records — Minimum retention:

(a)

Location and specification records, retain until valve permanently removed from service;

(b)

Maintenance and repair records, retain 2 years.

(26)

Water Line Maintenance and Repair Records — Minimum retention:

(a)

Records requiring an engineering stamp, retain 2 years after water line permanently removed from service;

(b)

All other records, retain 2 years.

Source: Rule 166-200-0345 — Property Management — Maintenance and Disposition, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0345.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0345’s source at or​.us