OAR 166-200-0265
Contracts

Contracts document the solicitation, negotiation and purchasing goods and services for cities and employees.

(1)

Collective Bargaining — Minimum retention:

(a)

Contracts and minutes, retain 75 years after contract expires;

(b)

Other records, retain 6 years after contract expires.

(2)

Competitive Bid Records — Minimum retention:

(a)

Accepted city improvement bids 10 years after substantial completion [as defined by ORS 12.135 (Action for damages from construction, alteration or repair of improvement to real property)(3)];

(b)

All other accepted bids 6 years after bid awarded or canceled;

(c)

Rejected bids and bid exemptions, retain 2 years.

(3)

Contracts and Agreements — Minimum retention:

(a)

Collective bargaining contract records, retain 75 years after contract expires;

(b)

Construction contract records, retain 10 years after substantial completion;

(c)

All other contract records, retain 6 years after expiration.

(4)

Franchise Records — Minimum retention: 6 years after expiration.

(5)

Insurance Policy Records — Minimum retention:

(a)

Group employee health and life, property, and liability insurance, retain 75 years after expiration if no claims pending;

(b)

All other insurance records, retain 6 years after expiration if no claims pending.

(6)

Lease Records — Minimum retention:

(a)

Leases denied or not completed, retain 2 years;

(b)

All other leases, retain 6 years after expiration.

(7)

Rental and Loan Records — Minimum retention: 3 years.

Source: Rule 166-200-0265 — Contracts, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0265.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0265’s source at or​.us