OAR 166-200-0265
Contracts

Contracts document the solicitation, negotiation and purchasing goods and services for cities and employees.

(1)

Collective Bargaining — Minimum retention:

(a)

Contracts and minutes, retain 75 years after contract expires;

(b)

Other records, retain 6 years after contract expires.

(2)

Competitive Bid Records — Minimum retention:

(a)

Accepted city improvement bids 10 years after substantial completion [as defined by ORS 12.135 (Action for damages from construction, alteration or repair of improvement to real property)(3)];

(b)

All other accepted bids 6 years after bid awarded or canceled;

(c)

Rejected bids and bid exemptions, retain 2 years.

(3)

Contracts and Agreements — Minimum retention:

(a)

Collective bargaining contract records, retain 75 years after contract expires;

(b)

Construction contract records, retain 10 years after substantial completion;

(c)

All other contract records, retain 6 years after expiration.

(4)

Franchise Records — Minimum retention: 6 years after expiration.

(5)

Insurance Policy Records — Minimum retention:

(a)

Group employee health and life, property, and liability insurance, retain 75 years after expiration if no claims pending;

(b)

All other insurance records, retain 6 years after expiration if no claims pending.

(6)

Lease Records — Minimum retention:

(a)

Leases denied or not completed, retain 2 years;

(b)

All other leases, retain 6 years after expiration.

(7)

Rental and Loan Records — Minimum retention: 3 years.

Source: Rule 166-200-0265 — Contracts, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0265.

166–200–0200
City Records 166–200–0205
Accounting — Bonds 166–200–0210
Accounting — Disbursements 166–200–0215
Accounting — Financial Reporting 166–200–0220
Accounting — Grants 166–200–0225
Accounting — Reconciliation 166–200–0230
Accounting — Revenue 166–200–0235
Administrative 166–200–0240
Airport 166–200–0245
Budgeting 166–200–0250
Building Records 166–200–0255
Communications and Distributions 166–200–0260
Compliance 166–200–0265
Contracts 166–200–0270
Information Management 166–200–0275
Legal 166–200–0280
Library 166–200–0285
Mayor/Council 166–200–0290
Municipal Court 166–200–0295
Payroll 166–200–0300
Permitting, Licensing and Certifying 166–200–0305
Personnel — Administration 166–200–0310
Personnel — Compensation and Classification 166–200–0315
Personnel — Medical 166–200–0320
Planning and Development 166–200–0325
Policy 166–200–0330
Professional Development 166–200–0335
Property Management — Hazardous Materials 166–200–0340
Property Management — Inventory 166–200–0345
Property Management — Maintenance and Disposition 166–200–0350
Public Safety 166–200–0355
Public Works — Engineering 166–200–0360
Public Works — Operations 166–200–0365
Public Works — Traffic Engineering 166–200–0370
Public Works — Wastewater and Water Treatment 166–200–0375
Recorder — Elections 166–200–0380
Recorder — General 166–200–0385
Reporting 166–200–0390
Risk Management — Claims 166–200–0395
Risk Management — Safety 166–200–0400
Scheduling 166–200–0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0265’s source at or​.us