OAR 166-200-0305
Personnel — Administration

Personnel provides advice and assistance in the interpretation and application of state and federal personnel laws, policies and procedures. Personnel is also responsible for the overall management of employees and volunteers of the city. Administration is responsible for the oversight of employees and the policies used to ensure compliance with state, federal and local employment practices.

(1)

Affirmative Action Records — Minimum Retention:

(a)

Plans, updates and policy statements retain permanently;

(b)

All other records retain 3 years.

(2)

Comparable Worth Records — Minimum retention:

(a)

Final study or report, retain permanently;

(b)

All other records retain 5 years.

(3)

Criminal Background Check Records — Minimum retention:

(a)

Background check log retain until superseded or obsolete;

(b)

All other records retain 90 days.

(4)

Disciplinary Action Records — Minimum retention:

(a)

Investigations resulting in disciplinary action or exoneration retain 3 years after resolution;

(b)

Investigations resulting in termination retain 10 years after employee separation.

(5)

Employee Personnel Records — Minimum retention: retain 6 years after separation.

(6)

Employee Recognition/Wellness Program Records — Minimum retention: 6 years.

(7)

Employee Suggestion Award Records — Minimum retention: retain 2 years.

(8)

Employment Eligibility Verification Forms (I-9) — Minimum retention: 3 years after date of hire or 1 year after employee separation, whichever is longer.

(9)

Equal Employment Opportunity (EEO) Compliance Records — Minimum retention: 3 years.

(10)

Grievance and Complaint Records — Minimum retention: 3 years after final decision issued.

(11)

Photo Identification Records — Minimum retention: Retain until updated or employee separates.

(12)

Recruitment and Selection Records — Minimum retention: retain 3 years after position filled or recruitment canceled.

(13)

Unsolicited Employment Applications and Resumes — Minimum retention: retain 3 months if not returned to the solicitor.

(14)

Volunteer Program Records — Minimum retention: 4 years.

(15)

Volunteer Worker Records — Minimum retention: 4 years after separation.

(16)

Wellness Program Records — Minimum retention: 2 years

Source: Rule 166-200-0305 — Personnel — Administration, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=166-200-0305.

166‑200‑0200
City Records 166‑200‑0205
Accounting — Bonds 166‑200‑0210
Accounting — Disbursements 166‑200‑0215
Accounting — Financial Reporting 166‑200‑0220
Accounting — Grants 166‑200‑0225
Accounting — Reconciliation 166‑200‑0230
Accounting — Revenue 166‑200‑0235
Administrative 166‑200‑0240
Airport 166‑200‑0245
Budgeting 166‑200‑0250
Building Records 166‑200‑0255
Communications and Distributions 166‑200‑0260
Compliance 166‑200‑0265
Contracts 166‑200‑0270
Information Management 166‑200‑0275
Legal 166‑200‑0280
Library 166‑200‑0285
Mayor/Council 166‑200‑0290
Municipal Court 166‑200‑0295
Payroll 166‑200‑0300
Permitting, Licensing and Certifying 166‑200‑0305
Personnel — Administration 166‑200‑0310
Personnel — Compensation and Classification 166‑200‑0315
Personnel — Medical 166‑200‑0320
Planning and Development 166‑200‑0325
Policy 166‑200‑0330
Professional Development 166‑200‑0335
Property Management — Hazardous Materials 166‑200‑0340
Property Management — Inventory 166‑200‑0345
Property Management — Maintenance and Disposition 166‑200‑0350
Public Safety 166‑200‑0355
Public Works — Engineering 166‑200‑0360
Public Works — Operations 166‑200‑0365
Public Works — Traffic Engineering 166‑200‑0370
Public Works — Wastewater and Water Treatment 166‑200‑0375
Recorder — Elections 166‑200‑0380
Recorder — General 166‑200‑0385
Reporting 166‑200‑0390
Risk Management — Claims 166‑200‑0395
Risk Management — Safety 166‑200‑0400
Scheduling 166‑200‑0405
Security
Last Updated

Jun. 8, 2021

Rule 166-200-0305’s source at or​.us